Administrative Assistant

Job Title: Admin Assistant

Job Description

The Admin Assistant supports the sales department by managing a wide range of administrative and operational tasks in a fast-paced, process-oriented environment. This role requires a self-motivated, energetic, and detail-focused professional who excels at organization, communication, and collaboration across multiple departments. The successful candidate will help ensure that all sales-related documentation and transactions are accurate, complete, and processed in a timely manner.

Responsibilities

• Process titles and registrations for customer and vendor purchases accurately and on time.
• Provide comprehensive administrative support to the sales team, including data entry, document handling, and coordination of routine tasks.
• Review documentation for completeness, accuracy, and compliance with internal processes and external requirements.
• Communicate with vendors and customers via phone and email to obtain information, resolve issues, and provide updates on transactions.
• Work closely with multiple departments to ensure all necessary paperwork is compiled, verified, and completed for each transaction.
• Manage a high-volume workflow while maintaining a strong sense of urgency and attention to detail.
• Support the sales process by assisting with order entry and general sales support activities as needed.
• Perform other duties as assigned to support the overall effectiveness of the sales operations function.

Essential Skills

• High school diploma or GED equivalent.
• Proficiency in computer use, including strong skills in Microsoft Word and Excel.
• Strong written and verbal communication skills for effective interaction with customers, vendors, and internal teams.
• Strong problem-solving skills with the ability to resolve issues efficiently and professionally.
• High level of attention to detail and accuracy in data entry, documentation, and processing.
• Ability to perform duties with a strong sense of urgency while consistently meeting or exceeding customer expectations.
• Excellent organizational skills with the ability to prioritize tasks and manage time effectively.
• Ability to work effectively in a dynamic, fast-paced environment.
• Ability to manage a high-volume workflow without compromising quality or accuracy.

Additional Skills & Qualifications

• Experience with data entry in a professional environment.
• Background in customer service, with a focus on responsiveness and relationship building.
• Experience providing administrative support to sales or operations teams.
• Familiarity with order entry processes and sales support activities.
• Proficiency with Microsoft Office applications, including Excel, Word, and related tools.
• Comfort working in a highly process-oriented role with cross-functional collaboration.

Work Environment

This is a fully on-site position based in Milford, MA, working five days per week in a dedicated workspace equipped with a laptop. The environment is dynamic and fast paced, with frequent collaboration across departments and regular interaction with customers and vendors by phone and email. The role is office-based and process driven, requiring focus, organization, and the ability to manage multiple tasks and transactions throughout the day.

Job Type & Location

This is a Contract to Hire position based out of Milford, MA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Milford,MA.

Application Deadline

This position is anticipated to close on Oct 9, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.