Administrative Assistant

Overview

We are seeking a highly organized and professional Administrative Assistant to support a collaborative Legal & Corporate Affairs team. This role is ideal for someone who enjoys managing complex schedules, coordinating logistics, and providing high-level administrative support in a fast-paced environment.

The team oversees a broad portfolio of work related to intellectual property, business compliance, government relations, public policy initiatives, corporate citizenship, and community engagement programs.

Why This Opportunity?

• Join a welcoming, collaborative, and supportive team environment.
• Gain valuable experience supporting legal and corporate operations.
• Benefit from hands-on training and strong opportunities for professional development.
• Build administrative, communication, and organizational skills that can support long-term career growth.
• Work with experienced professionals in a highly visible business function.

Key Responsibilities

Calendar & Meeting Management (Primary Focus)

• Manage complex executive and team calendars across multiple time zones.
• Schedule meetings and coordinate logistics with internal and external stakeholders.
• Prioritize requests based on changing business needs and deadlines.
• Ensure meeting details, agendas, and invitations are accurate and up to date.
• Communicate professionally regarding scheduling changes and conflicts.

Administrative Support

• Coordinate domestic and international travel arrangements.
• Prepare and submit expense reports.
• Assist with business operations and administrative processes.
• Support compliance with organizational policies and procedures.
• Process approvals and administrative requests for team members.
• Maintain confidential and sensitive information with discretion and professionalism.

Team & Event Support

• Assist with team meetings, off-sites, all-hands events, and morale-building activities.
• Coordinate room reservations, catering, and event logistics.
• Order office supplies, equipment, and other business resources.
• Support workspace and facilities-related requests.
• Help create and update presentations and other business materials as needed.
• Contribute to a positive and professional team environment.

Typical Day

• 80% Calendar Management & Scheduling
• 10% Team Meetings
• 10% Team and Administrative Support

Required Qualifications

• 2-4 years of experience in an administrative, customer-facing, or office support role.
• Strong customer service mindset and professionalism.
• Excellent verbal and written communication skills, including professional email correspondence.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and ability to handle confidential information.
• Comfortable learning and using business applications and technology tools.
• Ability to collaborate effectively with individuals at all levels of an organization.

Preferred Qualifications

• Bachelor's degree preferred but not required.
• Experience supporting leaders, teams, or business functions in a corporate environment.
• Experience coordinating travel and processing expenses.
• Proficiency with Outlook, Teams, PowerPoint, Excel, Word, and related productivity tools.

What Makes a Strong Candidate?

The ideal candidate is:

• Professional, reliable, and highly dependable.
• Organized and proactive.
• Strong in written and verbal communication.
• Customer-service oriented.
• Tech-savvy and comfortable learning new systems and tools.
• Able to manage competing priorities while maintaining accuracy and attention to detail.
• Early-career candidates with strong administrative potential are encouraged to apply.

Performance Expectations

Success in this role will be measured by:

• Quality and accuracy of work.
• Calendar management effectiveness.
• Communication and responsiveness.
• Ability to meet deadlines and follow through on commitments.
• Professionalism, reliability, and teamwork.

Key Skills

• Administrative Support
• Calendar Management
• Executive Scheduling
• Outlook & Email Management
• Travel Coordination
• Expense Reporting
• Customer Service
• Written & Verbal Communication
• Team Coordination
• PowerPoint, Excel, Word, Teams
• Organizational Skills
• Attention to Detail

Job Type & Location

This is a Contract position based out of Redmond, WA.

Pay and Benefits

The pay range for this position is $28.00 - $28.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Redmond,WA.

Application Deadline

This position is anticipated to close on Oct 6, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.