Administrative Assistant

Position Description

Updated September 21, 2026

Title: Administrative Assistant

Division: Administration/Office of the President

Reports to: Chief of Staff to the President & CEO

Position Status: Full-time; Non-Exempt

Salary Range/Pay Rate: $18.00/hour

Whether igniting a passion for the study of the past, empowering an interest in civic engagement, or providing an introduction to the Commonwealth, the Virginia Museum of History & Culture offers meaningful experiences for all. Whatever the role, your work here helps bring Virginia's story-past, present, and future-to life.

If you are curious, creative, and passionate about preserving and sharing Virginia history, your next chapter starts now!

Position Summary:

The Virginia Museum of History & Culture (VMHC) seeks a qualified candidate for the position of Administrative Assistant, who has an authentic interest in the mission and work of the VMHC. The Administrative Assistant provides administrative support to the President & CEO and Chief of Staff with responsibilities related to day-to-day business tasks including office communications, scheduling, reporting, data entry, and other duties.

Duties & Responsibilities:

• Provide administrative support to the President & CEO, including greeting visitors and facilitating building access, answering incoming phone calls, taking accurate messages, sorting mail, coordinating travel arrangements as needed, and triaging incoming requests and communications as appropriate
• Organize meetings on behalf of the President & CEO, including scheduling, sending reminders, and organizing catering as necessary
• Manage the President & CEO's institutional credit card account, travel records, and other critical forms of documentation for audit and accountability reporting
• Assist Advancement division with charitable gift data entry processing as directed by the Chief of Staff
• Provide administrative support to the Chief of Staff, including assisting with data entry, community partnership obligations, in-kind donation requests, and other emergent needs of the Office of the President
• Organize and maintain working files of the Office of the President, including institutional records, reports, and documents
• Facilitate institutional special mailings as needed
• Manage ordering and organization of materials for the VMHC staff supply room and other related procurement
• Maintain organization and tidiness of President's Office front-facing and storage areas
• Performs other duties as assigned

Knowledge, Skills & Abilities Necessary:

• Excellent time management skills and ability to meet deadlines
• Excellent verbal and written communication skills and ability to communicate effectively with various stakeholders
• Strong interpersonal and organizational skills and ability to multitask
• Ability to handle sensitive information (including prioritizing and escalating relevant information as needed); ability to treat confidential information with appropriate discretion
• Problem-solving and decision-making skills with exceptional attention to detail
• Excellent ability with Microsoft 365 (Microsoft Office) programs and other technology tools
• Ability to manage a large and diverse workload in a fast-paced environment with minimal supervision

Education & Experience Requirements:

• Bachelor's degree in related field or equivalent work experience preferred
• Experience in assisting Executive/C-Level management preferred
• 3 years' administrative assistant experience

Notes & Special Requirements:

• Occasional need to work non-traditional hours as requested by the President & CEO
• Medical, leave, wellness and retirement benefits offered in accordance with company policy.

Application:

• If interested in this job opportunity, please apply and upload your cover letter and resume to https://virginiahistory.isolvedhire.com/jobsearch/?job_board_classification=Job_Opportunities.

Founded in 1831 as the Virginia Historical Society, the VMHC, a private, non-profit organization, is the oldest museum and cultural organization in Virginia, and one of the oldest and most distinguished history organizations in the United States. The museum cares for a renowned collection of more than nine million items representing the far-reaching story of Virginia.

The Virginia Historical Society is an Equal Opportunity Employer.