Administrative Assistant

Job Overview

Ebenezer is looking for an Administrative Assistant to join our independent senior living team at Applewood Pointe Langton Lake in Roseville, MN! To be responsible, under the supervision of the Property Manager, to assist in the overall office duties of the community and meet the programming needs of the Condominium or Cooperative Owners.

This front desk schedule includes;

• 40 hours every two weeks
• Part time; Day shift
• No weekends

Responsibilities:

• Serves as a support for clerical tasks in assisting with daily administration of the Condominium:
• Assist with financial duties: enter data related to HOA payments, prepare monthly HOA statements, assist with accounts payable as assigned.
• Assist with preparing documents as necessary for condominium sales (Dues Current letters, Resale and HOA document books).
• Monthly minutes for committees.
• Order office supplies and monitor inventory.
• Covers receptionist duties and assists with reception office area as needed
• Serves as clerical support to the Board of Directors:
• Attends all Board meetings.
• Takes and complies Board meeting minutes.
• Distribute Board and Committee Meeting packet and materials.
• Organize all aspects of Board meetings/retreats/luncheons/events
• Serves as point of contact for residents (if applicable to location):
• Receives unit alteration forms.
• Assists with coordinating “New Owner/Resident Orientation”.
• Assists with paperwork for resident move-ins and move-outs.
• Assists by responding to Resident questions and concerns.
• Coordinates with the Social Committee on ongoing and new programs designed to meet the interests of the residents (if applicable to location):
• Provides resources for events and activities.
• Maintains professional and accurate documentation of Resident, Committee documentation and Building files:
• Accurate detail of past and current projects.
• Familiarity with building contractors and vendors, i.e. assists with collection of W9 and Certificates of Insurance.
• Maintains binders.
• Maintains a high level of confidentiality when it pertains to Resident files.
• Assists with and maintains Resident Database.
• Assigns and oversees garage stall, parking lot leasing and process billing (if applicable to location).
• Create and update telephone book annually (if applicable to location).
• Develops the Monthly Calendar, prepare newsletter articles and flyers (if applicable to location).
• Performs a variety of financial related activities (if applicable to location):
• Maintains records of petty cash and member billing as requested.
• Counts, deposits and keeps accurate records of any revenues.
• Assists member billing and receipts.
• Prepare 1099 and homestead tax reports

Required Qualifications:

• 1 year of previous experience with property management

Preferred Qualifications:

• Associate of Arts
• 3 years

Benefit Overview

Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision plans, life insurance, short-term and long-term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more! Please follow this link for additional information:http://www.ebenezercares.org/employee-benefits

Compensation Disclaimer

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education, experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign-on bonus, the bonus program that is approved and in place at the time of offer, is what will be honored.

EEO Statement

EEO/Vet/Disabled: All qualified applicants will receive consideration without regard to any lawfully protected status