Administrative Assistant

Job Title: Administrative Assistant

Job Description

The Administrative Assistant supports a fast-paced manufacturing environment by monitoring visitor access, performing data entry, assisting with inventory auditing, and providing general administrative support across multiple departments. This role also contributes to employee appreciation activities by coordinating events, ordering supplies, and arranging catering, helping to create an organized and efficient workplace.

Responsibilities

• Monitor the entrance and check in guests in a professional and welcoming manner.
• Perform accurate data entry to support manufacturing administration, inventory, and other departments as needed.
• Assist with inventory auditing by gathering data, updating records, and helping to ensure inventory accuracy.
• Support administrative tasks for manufacturing and other teams, including preparing documents, maintaining records, and organizing information.
• Assist with organizing employee appreciation events, including planning logistics, coordinating schedules, and communicating details.
• Order supplies and arrange catering for events and meetings in a timely and cost-conscious manner.
• Anticipate team and departmental needs and proactively offer assistance to keep operations running smoothly.
• Prioritize tasks and complete assignments quickly and accurately in a fast-paced environment.
• Collaborate with team members and communicate clearly to ensure alignment on tasks and deadlines.

Essential Skills

• Proficiency with Microsoft Office and related Microsoft tools.
• Strong administrative support skills, including organizing, scheduling, and document management.
• Accurate and efficient data entry skills with strong attention to detail.
• Ability to assist with inventory auditing and maintain accurate records.
• Proactive mindset with the ability to anticipate needs and offer help without constant direction.
• Problem-solving mindset with the ability to handle challenges and find practical solutions.
• Ability to work effectively in a very fast-paced environment and complete tasks promptly.
• Strong work ethic and commitment to following through on responsibilities.

Additional Skills & Qualifications

• Experience in a manufacturing environment is preferred.
• Ability to work effectively in a direct, fast paced environment and maintain composure under pressure.
• Strong interpersonal and communication skills when interacting with guests and team members.
• Ability to adapt to organizational changes and evolving responsibilities.

Work Environment

The role is based in an office environment located near a paint production plant. The standard schedule is Monday through Friday from 6:00 a.m. to 2:30 p.m. The position is part of a very fast-paced operation where priorities can shift quickly and responsiveness is important. This is an open-ended contract position, and the duration may change due to ongoing organizational changes. The work setting involves regular interaction with production-related activities and requires comfort working near manufacturing operations.

Job Type & Location

This is a Contract to Hire position based out of Salem, OR.

Pay and Benefits

The pay range for this position is $23.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Salem, OR.

Application Deadline

This position is anticipated to close on Nov 19, 2026.

Workplace Type

This is a fully onsite position in Salem,OR.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.