Administrative Assistant

Salary: $62,000.00 - $72,000.00 Annually
Location : Southfield Campus
Job Type: Management Staff Exempt
Remote Employment: Flexible/Hybrid
Job Number: 202400358
Division: Institutional Standards & Practices
Opening Date: 10/19/2026
Closing Date: 11/1/2026 11:59 PM Eastern
Shift Days/Hours: Monday - Friday, 8:30am - 5:00pm

Summary of Purpose
Serve as the administrative and operational support to the Director of Institutional Standards and Practices, performing administrative, secretarial, project coordination, and office management functions that support departmental operations and initiatives. Coordinate communications, meetings, trainings, events, and confidential records. Provide administrative, logistical, and project coordination support for ADA-related processes, The Nest Student Food Pantry, Mental Health First Aid training, basic needs initiatives, student support services, and educational programming that promotes cultural awareness, accessibility, inclusion, and student success.
Typical Duties

This description is intended to indicate the types of duties and responsibilities requested of the employee assigned this title. It is not intended to be an exhaustive list of all the duties and responsibilities that may be required:

1. Provide confidential administrative, executive clerical, and operational support to the Director, including scheduling, correspondence, document preparation, records management, and office coordination.
2. Prepare, edit, proofread, and finalize correspondence, reports, presentations, expense reports, contracts, forms, and other departmental materials.
3. Coordinate calendars, appointments, meetings, conferences, trainings, workshops, and events, including agendas, materials, room reservations, technology setup, and participant communications.
4. Respond to inquiries from students, faculty, staff, community partners, and the public by providing information, coordinating follow-up, and referring specialized matters to appropriate personnel.
5. Support departmental budgeting, purchasing, travel arrangements, vendor contracts, invoices, payment authorizations, expense tracking, and financial recordkeeping.
6. Maintain and update departmental webpages, SharePoint sites, newsletters, email communications, databases, and confidential records while ensuring information is accurate, current, accessible, and handled appropriately.
7. Assist with data collection, analysis, reporting, presentations, project coordination, policy initiatives, and special projects; track assignments, deadlines, action items, and progress.
8. Provide administrative, logistical, and project coordination support for ADA-related processes, The Nest Student Food Pantry, Mental Health First Aid training, basic needs initiatives, student support services, and educational programming that promotes cultural awareness, accessibility, inclusion, and student success.
9. Ability to adapt to changing departmental priorities, take initiative, learn new processes, and support emerging projects and administrative responsibilities while maintaining organization, accountability, and attention to detail.
10. Collaborate with college personnel and external stakeholders across all five campuses to support meetings, professional development, outreach, and college-wide initiatives, including occasional evening and weekend activities as needed.
11. Other duties as assigned.
Knowledge and Skills Required
• Knowledge of administrative and executive support practices, office procedures, records management, and organizational operations.
• Strong written and verbal communication skills, including proofreading, editing, correspondence, report writing, and presentation preparation.
• Proficiency in Microsoft Office applications, SharePoint, databases, website content management, and other administrative technology tools.
• Excellent organizational, time management, and project coordination skills, with the ability to manage multiple priorities, meet deadlines, and track assignments.
• Ability to handle confidential and sensitive information with discretion, professionalism, sound judgment, and attention to detail.
• Strong interpersonal, customer service, and problem-solving skills, with the ability to collaborate effectively with students, faculty, staff, community partners, and diverse stakeholders.
• Ability to coordinate meetings, trainings, events, budgets, purchasing, and departmental initiatives while demonstrating cultural awareness, inclusivity, and a commitment to student success.
• Ability to adapt to changing departmental priorities, take initiative, learn new processes, and support emerging projects and administrative responsibilities while maintaining organization, accountability, and attention to detail.
Minimum Education and Experience

EDUCATION: Associate degree or higher required.

EXPERIENCE: A minimum of three years of relevant administrative support experience required. Experience supporting multiple programs, projects, events, trainings, or college-wide initiatives is preferred.
We are excited to have you consider Oakland Community College (OCC) as your employer of choice!

OCC strives to provide valuable and empowering services not only to our students, but also to our employees.

See below the benefits offered by the College under the benefit types: full-time and part-time
Full-Time Positions for the Following Employee Groups:
Classified, Exempt (Non-union), Faculty, Maintenance, Operating Engineers, Public Safety, Teamsters

Benefit Effective Date: First of the month after date of hire

Medical

• Multiple PPO medical plans with prescription coverage to choose from; Plans provided by Blue Cross Blue Shield of Michigan (BCBSM)
  • Free preventive services on every plan
  • Health Savings Account (HSA) available with the High Deductible medical plans
• BCBSM through the Western Michigan Health Insurance Pool (WMHIP) medical is offered to all employment groups
• There is a $2,000 prorated Medical Opt Out stipend with proof of other applicable medical coverage

Dental

• Blue Cross Blue Shield of Michigan (BCBSM) plan provided by the College, no payroll deductions

Vision

• NVA (National Vision Administrators) plan provided by the College, no payroll deductions

Flexible Spending Accounts (FSAs)

• Health Care, Limited Purpose, Dependent Care, and Adoption FSAs are available

Life Insurance

• TheCollege provides $120,000 of coverage (portion is subject to taxation), no payroll deductions

Disability

• 70% of wages provided for Short-Term and Long-Term Disability

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)
• The Exempt, Faculty, and Teamsters employee groups can elect the Optional Retirement Plan (ORP) provided by TIAA; opting out of MPSERS

Voluntary Retirement Accounts

• Employees can open and contribute via payroll deduction into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA

Voluntary Benefits

• Employees can elect voluntary benefits of optional life insurance (for self, spouse, and/or children), cancer protection, pet insurance, legal & ID shield, long term and/or critical care during annual open enrollment in November

Tuition

• OCC tuition waiver program for employees and their dependents
• Employees may take Non-OCC classes using the tuition reimbursement program

Employee Assistance Program (EAP)

• Employees have a free resource to assist with a wide-range of needs, including counseling sessions

Employee Group: Classified Part-Time

Benefit Effective Date: First of the month after date of hire

Part-time Classified employees are offered the opportunity to have medical, dental, vision at the full monthly premium; life insurance is also available at a nominal cost. Participation requires that benefit costs be taken via payroll deduction.

Medical

• Multiple PPO medical plans with prescription coverage to choose from; Plans provided by Blue Cross Blue Shield of Michigan (BCBSM)
  • Free preventive services on every plan
  • Health Savings Account (HSA) available with the High Deductible medical plans
• BCBSM through the Western Michigan Health Insurance Pool (WMHIP) medical is offered to all employment groups

Dental

• Blue Cross Blue Shield of Michigan (BCBSM) plan that has free in-network preventive services including two annual cleanings

Vision

• NVA (National Vision Administrators) plan that includes annual examinations with participating providers

Life Insurance

• Employees can choose to have a life insurance policy of $10,000 or $20,000

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)

Voluntary Retirement Accounts

• Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA

Tuition

• OCC tuition waiver program for employees and their dependents
• Employees may take Non-OCC classes using the tuition reimbursement program

Employee Group: Adjunct Faculty, Part-time Hourly (Non-union), and Casual Instructors*

Retirement

• College employees are part of the Michigan Public School Employees Retirement System (MPSERS) provided by the Michigan Office of Retirement Services (ORS)

Voluntary Retirement Accounts

• Employees can open and contribute, via payroll deduction, into 403(b) and/or 457(b) voluntary retirement accounts provided by TIAA

Tuition

• OCC tuition reimbursement program available for Adjunct Employees

*Edustaff employees are not eligible for OCC benefits.

Contact Information:
01

Do you have a minimum of three years of relevant administrative support experience and experience supporting multiple programs, projects, events, trainings, or college-wide initiatives is preferred.

• Yes
• No

02

Do you have an Associates degree or higher?

• Yes
• No

Required Question