Administrative Assistant

Job Title: Administrative AssistantJob Description

As an Administrative Assistant, you will manage calendars, schedule meetings, and coordinate appointments for leadership and departmental teams at a manufacturing site. You will provide comprehensive administrative support, including filing, scanning, document preparation, and correspondence. This role requires maintaining accurate physical and electronic records and filing systems, and serving as a liaison between departments, vendors, and customers to support operational efficiency.

Responsibilities

• Manage calendars and schedule meetings for leadership and departmental teams.
• Coordinate appointments and serve as a manufacturing site administrator.
• Provide administrative support, including filing, scanning, and document preparation.
• Maintain accurate physical and electronic records and filing systems.
• Serve as a liaison between departments, vendors, and customers.
• Handle incoming calls, emails, and general inquiries.
• Assist with report preparation, presentations, and other business documentation.
• Track office supplies and support inventory-related administrative activities.
• Ensure compliance with company policies and document control procedures.

Essential Skills

• 2+ years of administrative support experience, preferably in a manufacturing, industrial, or operations environment.
• Strong organizational skills with the ability to prioritize multiple tasks and deadlines.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Must be bilingual in Spanish.

Additional Skills & Qualifications

• High school diploma or equivalent required.
• Experience with document control, records management, or ERP systems is a plus.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Environment

This position is fully on-site with the option of working four 10-hour days or a standard 5-day work week. Hours are slightly flexible outside of core business hours. The company values a culture where management cares, listens, and provides employees with the necessary resources to succeed. Growth, learning, and adaptation are key aspects of their work environment.

Job Type & Location

This is a Contract to Hire position based out of Tampa, FL.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Tampa,FL.

Application Deadline

This position is anticipated to close on Oct 8, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.