Administrative Assistant

Accounting Assistant / Administrative Assistant (Front Desk)

Job Description

The Accounting Assistant / Administrative Assistant (Front Desk) serves as the first point of contact for visitors, employees, and vendors in a professional office environment. This role maintains a welcoming and organized front office while providing comprehensive administrative and operational support to local staff and leadership. The position is fully on-site, Monday through Friday, from 8:00 a.m. to 5:00 p.m., and plays a key role in ensuring smooth daily office operations and exceptional customer service.

Responsibilities

• Greet visitors and clients in a professional, courteous, and welcoming manner as they arrive at the office.
• Answer, screen, and route incoming telephone calls to the appropriate staff members in a timely and efficient manner.
• Manage visitor check-in procedures, including logging arrivals and notifying employees when their guests arrive.
• Provide visitors with parking information and communicate important building or facility updates to both visitors and staff.
• Receive, sort, and distribute incoming mail, packages, and deliveries to the appropriate recipients.
• Maintain a clean, organized, and professional reception area and shared common spaces to ensure a positive first impression.
• Coordinate office supply inventory, monitor stock levels, and place orders as needed to ensure supplies are readily available.
• Assist with scheduling conference rooms and coordinating meeting logistics, including room setup and basic preparations.
• Prepare outgoing mail and shipments, including printing labels, packaging items, and mailing letters and packages.
• Support office events, training sessions, and vendor lunch-and-learn meetings by assisting with logistics and coordination.
• Provide general administrative assistance to office leadership and staff, including handling routine office tasks and documentation.
• Assist with the preparation and processing of expense reports, purchase orders, and check requests in accordance with office procedures.
• Support special projects and office initiatives as assigned, contributing to continuous improvement of office operations.
• Collaborate with colleagues and leadership to ensure a consistent, professional, and customer-focused office experience.

Essential Skills

• At least 2+ years of administrative, receptionist, or office support experience.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Excellent verbal and written communication skills, with a professional and customer-focused approach.
• Strong organizational skills with the ability to manage multiple priorities and tasks simultaneously.
• Professional demeanor, including a polished presence at the front desk and a commitment to excellent customer service.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• High school diploma required.

Additional Skills & Qualifications

• Associate degree preferred.
• Experience supporting a professional services, engineering, consulting, or corporate office environment.
• Familiarity with office management practices, including vendor coordination and basic event support.
• Experience assisting with expense reports, purchase orders, and check requests.
• Background in or exposure to office management responsibilities.
• Comfort working in a front-facing role that requires frequent interaction with visitors, vendors, and internal staff.

Work Environment

This role is based in an in-office environment in Wilmington, NC. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with consistent on-site presence required to support front desk and office operations. The office offers a professional, collaborative team atmosphere where staff work closely with local leadership and colleagues across departments. The position operates in a typical corporate office setting with standard office equipment and technology, including computers, telephones, and Microsoft Office applications. Attire is expected to be professional to reflect the front desks role as the first point of contact for visitors and clients.

Contact Me: Kaitland Clawson, Recruiter Practice Lead

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Job Type & Location

This is a Contract to Hire position based out of Wilmington, NC.

Pay and Benefits

The pay range for this position is $19.00 - $19.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Wilmington, NC.

Application Deadline

This position is anticipated to close on Nov 4, 2026.

Workplace Type

This is a fully onsite position in Wilmington,NC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.