Administrative Coordinator

Hiring Administrative Coordinator

1st shift 8a-4:30p (M-F)

$22-25hr (BOE)

Job Description

The Administrative Coordinator supports daily operations in a fast-paced copper foundry by managing customer orders, coordinating outbound logistics, and maintaining accurate financial and shipping records. This role serves as the central point of organization between production, shipping, and customers, ensuring that orders move efficiently from entry through delivery while upholding strong communication and documentation standards.

Responsibilities

• Process customer purchase orders, verify specifications, and maintain accurate and up-to-date order records.
• Enter invoices into QuickBooks, track customer payments, reconcile accounts, and support month-end financial reporting.
• Coordinate outbound freight by scheduling trucks, arranging pickups, and preparing accurate bills of lading.
• Ensure all shipping documentation complies with applicable transportation and DOT-related requirements.
• Communicate shipping timelines to customers, provide proactive order status updates, and resolve delivery issues promptly and professionally.
• Align shipping schedules with production output and inventory availability to support on-time delivery and efficient operations.
• Maintain detailed shipping logs, inventory movement records, and compliance documentation to support audits and operational transparency.
• Perform shipping and receiving clerk duties as needed, including verifying shipments and coordinating with warehouse or production staff.
• Provide general administrative support such as answering phones, managing email correspondence, and routing inquiries to the appropriate team members.
• Assist leadership with administrative tasks, including document preparation, data entry, and report generation.
• Ensure accurate data entry across systems for orders, logistics, and financial records to support reliable reporting and decision-making.

Essential Skills

• Proficiency with QuickBooks for invoicing, payment tracking, account reconciliation, and basic reporting.
• Experience with shipping and receiving processes, including preparing bills of lading and coordinating outbound freight.
• Experience in logistics coordination, particularly truck scheduling and outbound shipment planning.
• Strong administrative support skills, including answering phones, managing email correspondence, and organizing documentation.
• Accurate and efficient data entry skills with strong attention to detail.
• Ability to work effectively in a fast-paced industrial environment and manage multiple tasks simultaneously.
• Clear and professional communication skills for interacting with customers, production teams, and shipping partners.
• Organizational skills to maintain records, logs, and compliance documentation accurately.

If interested in this opportunity please contact Chris Washington at Aerotek (864) 607-9059 or email resume to cwashington @aerotek.com for faster response.

Job Type & Location

This is a Permanent position based out of Abbeville, SC.

Pay and Benefits

The pay range for this position is $42000.00 - $45000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

DENTAL VISION 401K BENEFITS FAMILY OWNED COMPANY

Job Type & Location

This is a Permanent position based out of Abbeville, SC.

Application Deadline

This position is anticipated to close on Nov 19, 2026.

Workplace Type

This is a fully onsite position in Abbeville,SC.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.