Administrative Coordinator

Please use this link to complete an application on our Company Career Page: https://lessingsinc.peoplematter.jobs/

Job Duties & Responsibilities:
-Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
-Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
-Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
-Use databases to create and distribute Banquet Event Orders and reports
-Responsible for generating weekly staff schedule
-Make sure that all communications with clients are responded to promptly
-Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
-Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
-Responsible for all invoice tracking and posting to CTUIT
-Process payments
-Vendor coordination and correspondence-Day-of operations assist and backup

Qualifications:
-College preferred
-Computer skills required: Excel, Word, database management, Publisher or equivalent a plus
-Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
-Demonstrate high quality verbal and interpersonal communication skills
-Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision
-Work flexible hours as required including evenings/weekends if needed. Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February)
-Maintain a positive attitude, professional manner and appearance in all situations
-Professional attire required

The Company:
Lessing’s Hospitality Group is comprised of over 100 locations throughout the Northeast and Florida. Lessing’s operates 21 wedding and catering venues, 16 full-service restaurants, over 75 corporate and academic dining centers, a historic inn, and a presidential yacht. Steeped in over 130 years of tradition, Lessing’s Hospitality Group’s focus is on providing each guest and client with unique, personalized experiences and remarkable hospitality.

Machine/ Equipment used:
-Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, Publisher

Working Conditions:
-Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis.

Physical Requirements:
Must have the ability to:
-Read and write (English) proficiently
-Communicate verbally with staff members with the use of two-way radios
-Give and/or follow verbal and written instructions

Salary (NY only): $18 - $20 per hour