Administrative Coordinator

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Closing Date:

11/20/2026

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

COM | Peds Neonatology Clinic B Admin

Department's Website:

Summary of Job Duties:

The Administrative Coordinator will provide administrative support for the Department of
Pediatrics/Division of Neonatology. The position will report to the Neonatology Office Manager and provide assistance in planning, event coordination, purchasing, scheduling, and more.

Qualifications:

• Bachelor's degree plus two (2) years of experience in general administrative office support or
• Associate's degree plus four (4) years of experience in general administrative office support or
• High School Diploma/GED plus six (6) years of experience in general administrative office support required.

Knowledge, Skills & Abilities:

• Detail-oriented and organized.
• Excellent interpersonal skills.
• Strong problem-solving skills.
• Ability to work independently and interdependently.
• Excellent oral and written communication skills.
• Ability to work under deadline pressure.
• Strong working knowledge of Microsoft Office.

Responsibilities:

• Coordinates office activities with the office manager and other professional staff within and outside the assigned unit.
• Maintains ACH/UAMS on-duty physician schedule entries in Qgenda.
• Gathers information for credentialing for the Neonatology Faculty.
• Oversees completion of the Time and Effort forms for the Neonatology Department.
• Updates Neonatology faculty profiles on the UAMS website.
• Enter purchase orders/travel in SAP for Neonatology faculty physicians.
• Management of IT inventory in the Neonatology Department.
• Assist with didactic meetings and organizing meetings for residents.
• Request privileges for department access to various programs and folders for faculty.
• Performs other duties as assigned.

Qualifications Equivalencies:

Additional Information:

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:

Sitting, Standing, Talking

Frequent Physical Activity:

Sitting, Standing, Talking

Occasional Physical Activity:

Sitting, Standing, Talking

Benefits Eligible:

Yes