Administrative Specialist

Administrative Support:

• Serve as the primary point of contact for all departmental inquiries and correspondence.
• Maintain calendars, schedule meetings, and coordinate events and workshops across all three units.
• Prepare agendas, meeting minutes, memos, and official correspondence.
• Organize and maintain digital and physical filing systems for each department.

Program Coordination:

• Support the planning and execution of academic development events, cultural programs, and grant-funded initiatives.
• Assist with logistics for internal and external programming, including room reservations, catering, technology setup, and travel arrangements.
• Track project timelines, deliverables, and reporting requirements.

Fiscal and Grant Support:

• Process purchase requests, reimbursements, and budget tracking in accordance with university policies.
• Assist with grant budget monitoring, data collection, and financial reporting documentation.
• Coordinate invoicing and vendor communications related to programmatic needs.

Communications and Outreach:

• Manage content updates for departmental websites and social media platforms.
• Draft newsletters, promotional materials, and stakeholder communications.
• Serve as liaison between departments and internal/external partners.

Data and Records Management:

• Collect and organize data for departmental reports and grant applications.
• Maintain up-to-date databases of program participants, stakeholders, and funding records.