Administrative Support Assistant

In this position you will serve as Administrative Support Assistant with responsibility for performing and conducting a variety of support work in the areas of procurement and supply, data processing, property, time and travel, personnel support duties, and program record-keeping.

Duties

• The duties described are for the full-performance level. At developmental grade levels, assignments will be of more limited scope, performed with less independence and limited complexity.
• The duties may include, but are not limited to:
• Serves as timekeeper for Time and Attendance processing, in accordance with appropriate system (i.e., WebTA) policies and procedures.
• Assists employees in the use of the travel system.
• Assists the office/program unit in responding to common Freedom of Information Act (FOIA) requests and Department or Agency data calls, and assists the public.
• Maintains a current inventory of property assigned to the office/program unit. Ensures that transfers, disposals, and other property transactions are properly conducted and documented.
• Maintains employee performance documents for the office/program unit.
• Processes awards, maintains awards database, and ensures proper routing of awards for the office/program unit.
• Maintains administrative and program files in accordance with Federal records management policies, procedures, schedules and guidelines, APHIS policies, and the WS File Plan.
• Responds to routine correspondence on own initiative. Reviews and edits correspondence for grammatical correctness, typographical accuracy, and/or spelling.
• Performs other related administrative duties as assigned.

Requirements

• You must be a US Citizen or US National.
• Individuals who were born male after 12/31/1959 must be Selective Service registered or exempt.
• Subject to satisfactory adjudication of background investigation and/or fingerprint check.
• Successful completion of one-year probationary period, unless previously served. Refer to the Next Steps section for more information.
• Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
• Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit E-Verify at https://www.e-verify.gov/
• Valid state driver's license is required at the time of application.
• All USDA employees are required to be enrolled in Continuous Vetting, which authorizes government agencies to receive notifications of criminal activity on individuals who hold low risk, public trust, or national security positions.
• Extended travel or temporary duty may be required of the position. This may involve irregular working hours, including overtime.