Assistant Director of Finance

Who we are:

We love what we do and what we do is important! We believe that everyone should leave feeling better – this means not just our guests, but also our teammates. Everyone should go home feeling better because they learned something new, or had fun working that day. Therefore, we hire unique individuals who work together to create amazing experiences for our guests. We recognize that every member of the team contributes to the success of the whole hotel. No-one is more important than anyone else, and unless we are in it together, we can’t create that special experience for our guest.

Your mission:

Should you choose to accept it…

If you like crunching numbers making sure that everything is in its’ place, then this job is for you. You will be responsible for directing the day-to-day operations of the Accounting Staff, ensuring that a highly productive and well-trained staff is always maintained. The Assistant Director of Finance ensures the accuracy, consistency, and timeliness of the financial reporting and Accounting functions while providing information and assistance to the Director of Finance. You will also be required to communicate, coordinate, resolve money issues and work well with other teammates, departments, managers and guests. Most of all, we want you to have FUN since you play a huge role in creating that memorable guest experience towards your teammates, customers (external and internal), vendors, etc.!

The Nitty-Gritty:

What exactly you will be doing…

In helping you understand your role in working for a world class organization, the following is a list of your essential job responsibilities. Please keep in mind that this list is not all inclusive and that you may be asked to perform other job tasks by your supervisors/managers not listed below in the constant quest to provide “out of this world” customer service experience for our guests:

• Approach all encounters with guests and team members in an attentive, friendly, courteous and service-oriented manner.
• Maintain regular attendance in compliance with Virgin Hotels’ standards, as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which include wearing the proper uniform and nametag when working.
• Comply at all times with Virgin Hotels’ standards and regulations to encourage safe and efficient hotel operations.
• Maintain a warm and friendly demeanor at all times.
• Team Members must, at all times, be attentive, friendly, helpful, and courteous to all guests, managers, and fellow team members.
• Maximize productivity, identify problem areas and assist in finding and implementing solutions.
• Monitor hotel revenues and expenses and ensure the accurate recording in accordance with Virgin Hotels’ established guidelines. Investigate and critique variances to budget or to prior year and offer practical improvement methodologies to management.
• Develop a working knowledge of all Accounting positions and functions and be able to perform these duties in the event of a turnover, absence or vacation.
• Continually work on a defined development plan, which prepares the Assistant Director of Finance for expanded responsibilities within the organization.
• Assist the Director of Finance in ensuring hotel’s compliance to all regulatory licenses and permits, leases, contracts legal agreements, and the proper execution of all operational taxes. Provide assistance to management in enforcing compliance on all these items.
• Analyze financial data and operations in order to assist and advise management in maintaining the hotels’ financial objectives.
• Ensure that all balance sheet accounts, including bank reconciliation’s are properly reconciled on a timely basis.
• Review and approve Income Audit daily, and ensure that critical operational procedures are accomplished on a daily basis to include credit card reconciliation and transmission, daily deposits, cash over/short reporting, bank audits, allowances, paid outs, etc.
• Establish and continually audit all internal financial controls including purchasing, cash handling, disbursements, inventories, hotel assets, master keys, payroll, and team member records.
• Embrace a continuous growth environment by actively assisting in recruiting, reviewing, recommending and maintaining an inventory of Assistant Director of Finance and other managers for the organization.
• Continually focus on training and development programs for accounting associates to cultivate the “brightest” and “best” talent within the industry.
• Assist the Director of Finance in ensuring the implementation and completion of all Accounting Key Competencies, both management and hourly.
• Hire, train, supervise and develop staff, including coaching, counseling and discipline.
• Ensure the proper utilization, maintenance and periodic upgrades of all EDP equipment.
• Directs or prepares all financial reports in accordance with Virgin Hotels’ requirements meeting various due dates and deadlines.
• Conduct and/or attend and contribute to periodic meetings to maintain favorable working relationship among team members and promote maximum morale, productivity and efficiency (Sales & Service, Credit, etc.)
• Monitor hotels’ compliance in meeting required report deadlines and due dates and react accordingly.
• Have FUN!
• Monitor the accurate production of the hotel daily operating report.
• Participate in M.O.D. coverage as required.
• Attend meetings/training as required by management.
• Perform other duties as requested by management.

What qualities are we looking for?

You got skills? If you are able to perform the following, then you have come to the right place…

• There will be days where long hours are required.
• Strong organizational, analytical, verbal& written communication skills. Must be able to convey information and ideas clearly.
• POS (Agilisys), PMS (HMS), ADP (Time & Attendance)
• Ability to evaluate and select among alternative courses of action quickly and accurately.
• Routinely meet deadlines and be able to multitask.
• Effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary.
• Ability to assimilate complex information, data, etc., from disparate sources and consider, adjust or modify to meet the constraints of the particular need.
• Effective at listening to, understanding, and clarifying the concerns and issues raised by co-workers and guests.
• Ability to work with and understand financial information and data, and basic arithmetic functions.
• Ability to prioritize departmental functions in order to meet due dates and deadlines.

Background must-have:

• Current, legal and unrestricted ability to work in the United States.
• A minimum of 6 years of related progressive experience in hotel Accounting or related field; or a 4-year college degree with an Accounting/ Finance concentration and 2 years of progressive related experience; or a 2-year college degree and a minimum of 4 years of progressive related experience.

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