Back-Up Administrative Coordinator

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

POSITION PURPOSE

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership with administrative, personnel, payroll, recordkeeping, and general office functions. This position helps ensure store administrative processes are completed accurately, timely, and confidentially while providing support to associates and leadership.

KEY RESPONSIBILITIES

Administrative Support

• Assist with the daily administrative functions of the store.
• Provide back-up coverage for the Administrative Coordinator as needed.
• Maintain organized and accurate store records, files, and documentation.
• Prepare, organize, and distribute store communications and administrative materials.
• Answer phones, respond to questions, and direct associates to the appropriate resources.
• Support store leadership with administrative tasks and special projects.

Payroll & Timekeeping

• Assist with reviewing associate timekeeping records for completeness and accuracy.
• Help identify and correct missing punches and other timekeeping discrepancies.
• Support payroll-related processes according to established procedures and deadlines.
• Maintain appropriate documentation related to payroll and timekeeping.
• Communicate payroll or timekeeping concerns to appropriate store leadership.

Hiring & Associate Administration

• Support store hiring and onboarding administrative activities.
• Assist with maintaining required associate records and documentation.
• Help ensure new-hire paperwork and required onboarding activities are completed appropriately.
• Provide associates with information regarding applicable administrative processes and resources.
• Maintain confidentiality when handling associate and employment-related information.

Recordkeeping & Compliance

• Maintain accurate and organized personnel and administrative records.
• Assist with required filing, reporting, and documentation.
• Follow company policies regarding confidential and sensitive information.
• Help ensure required documents are completed and maintained according to established procedures.
• Escalate documentation or compliance concerns to appropriate leadership.

Store & Associate Support

• Serve as an administrative resource for associates and store leadership.
• Assist associates with routine questions and direct more complex matters to the appropriate resource.
• Support communication between store leadership, associates, and appropriate support teams.
• Provide professional and courteous service when interacting with associates, applicants, customers, and visitors.

Back-Up Leadership Responsibilities

• Assume applicable Administrative Coordinator responsibilities during absences or as assigned.
• Prioritize administrative responsibilities to meet established deadlines.
• Communicate outstanding issues or required follow-up to the Administrative Coordinator and store leadership.
• Assist with maintaining an organized and efficient store office.
• Perform other duties as assigned.

We also provide a variety of benefits including:

• Competitive wages paid weekly

· Access to up to 50% of your earned wages before payday, via our partnership with Stream

• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values

A copy of the full job description can be made available to you.