Billing Coordinator

Position Summary:

This person will be tasked with handling all of the administrative activities related to the TRAC Services customer billing. The primary areas of focus for this role will be in creating and distributing invoices to customers (TRAC Services AR). The individual will support the management & control of onsite equipment at a facility utilizing Depot Systems, proprietary TRAC software and Microsoft products specifically Excel, Word, Power Point and Outlook. This person may also need to perform various ad hoc tasks in support of the record and data maintenance for a TRAC Services site. The individual will liaise with site staff to ensure accuracy of the facility endeavors.

Responsibilities:

• Creating and sending M&R invoices to multiple different customers. Ensure each invoice is complete and meets all the customer requirements. Submit invoices to customers in the manner they have instructed us and ensure each invoice is received by the customer without a reject (currently 5 different customer format requirements). Follow up on any rejections and errors.
• Processing invoices to be paid. Each site receives any number of invoices for goods and services that must be processed for payment, e.g. validate service was rendered or product received, code each invoice, distribute to accounting for payment with all appropriate approvals.
• Ensure the accurate input of all work orders and M&R PO’s into computer systems; update inventory system of parts used for any repairs
• Ensure all invoices are closed and exported for TRAC’s financial record keeping and also for parts reconciliation.
• Perform Data entry of transactions supporting any number of TRAC Services sites
• Create and update various different reports requested by management
• As requested prepare lists and other documents in support of site operations

Qualifications:

• Minimum of 2 years administrative/coordination experience in support of a production operation is preferred
• Candidate must be PC literate with experience in MS Office Products, specifically Excel, Word, Outlook, Internet Explorer.
• Candidate must be able to learn company proprietary software programs
• Candidate must be detail oriented and able to work continuous hours in front of a computer
• Must have good communication skills and able to build relationships and rapport with staff in remote locations
• Must have flexibility for tasks and schedule
• Ability to work within a process-oriented team atmosphere
• Ability to type for extended periods of time in the performance of data entry functions
• Ability to function effectively in a fast paced, team-oriented work environment
• Ability to identify problems, process resolution and implement action or solutions timely
• Ability to meet deadlines; prioritize workloads and handle multiple tasks

Work Environment

• This position may require periodic travel to a TRAC Services sites
• This position may require periodic support of other local TRAC M&R activities