Clerk

POSITION SUMMARY

Provides business office clerical assistance and performs routine clerical duties to maintain business records and reports by performing the following duties.

ESSENTIAL DUTIES & RESPONSIBILITIES

All duties and responsibilities are to be performed in accordance with VITAS Healthcare Corporation’s policies, procedures, guidelines, contractual commitments and governmental regulations.

Duties may include general clerical tasks, office supply management, and administrative support depending on the department needs.

Clerk:

• Answers telephone, conveys messages, and runs errands as necessary. Acts as primary backup to Executive Assistant as required.
• Writes, types, or enters information into computer to prepare business correspondence, reports, forms, bills, statements, or other documents, copying information from one place to another.
• Proofreads records or forms.
• Addresses envelopes or packages.
• Stuffs envelopes by hand or with envelope stuffing machine.
• May compose and prepare answers to routine letters.
• Files document and maintains filing system.
• Sorts and distributes mail, answers telephone and performs similar duties.
• Answers routine questions concerning the organization or department or refers persons to another source of information.
• Photocopies documents.

Supply Clerk:

• Maintaining sufficient inventory of patient and office supplies.
• Ordering expendable patient supplies ensuring that adequate inventory covers patient care teams.
• Daily monitoring of inventory, placing orders with proper vendors, and receiving the orders placed to ensure accuracy of vendor’s invoices.
• Dispense medical supplies from wound cabinet.
• Maintain the inventory of VITAS forms
• Maintaining office equipment’s in operable condition.
• Ordering daily office supplies including copy paper, fax, pens, coffee supplies and all other supplies needed to support the program.
• Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to perform any other job-related duties assigned by their supervisor or management.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Experience:

• One to three years prior related experience
• Ability to work on various assignments simultaneously.
• Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
• Working knowledge of computers, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Outlook, Excel, PowerPoint, and Word.
• Ability to multi-task.
• Lifting up to 55 pounds.
• Standing for long periods of time.

Education:

Completion of high school or basic education equivalency required.

Certification & Licensure:

None required for this position.

Reasonable Accommodation:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.