Contract Management Specialist

Due to continued expansion, we are seeking a motivated and detail-oriented Contract Management Specialist to join our Procurement / Buy-Side commercial team in our headquarters in Ohio. Reporting directly to the Senior Contract Management Specialist, you will support the day-to-day contractual and commercial management of supplier and subcontractor agreements across key projects.

This is a hands-on role focused on contract administration, documentation, and commercial support — providing an excellent platform for career development within a growing commercial function.

Key Responsibilities

Contract Administration & Support

• Assisting with the lifecycle administration of supplier and subcontractor agreements — from procurement through installation, commissioning, and handover
• Preparing and maintaining contract registers, trackers, and key documentation including Contract Key Terms / Contract Summary sheets
• Drafting and issuing contractual correspondence, notices, and routine communications under the direction of the Contract Management Specialist
• Monitoring contractual notification obligations and maintaining compliance logs to ensure timely and compliant notices are issued
• Supporting the preparation of subcontract documents and ensuring alignment with main contract terms and programme obligations

Variations, Claims & Disputes Support

• Assisting in the identification and documentation of contract variations, including maintaining change registers and supporting proper documentation of changes
• Preparing supporting documentation and evidence packs for claims, counterclaims, and dispute matters
• Tracking and logging all supplier/subcontractor claims and variations, maintaining accurate records and status updates
• Assisting with the review and challenge of subcontractor cost submissions and entitlement positions

Commercial & Cost Control Support

• Supporting the monitoring and reporting of project expenditure across the supply chain
• Assisting with the preparation of financial and management reports for assigned projects
• Maintaining accurate commercial records and filing systems for all contractual documentation
• Conducting research and analysis on contractual matters as directed, including review of contract terms, conditions, and obligations

Stakeholder Liaison

• Liaising with project teams, engineers, and procurement to gather information and support commercial activities
• Attending project and commercial meetings, preparing minutes and action trackers
• Building effective working relationships with internal stakeholders and external suppliers/subcontractors

Qualifications

• Minimum 2 years' experience in a contract administration or junior commercial role, preferably within construction, engineering, or a related industry
• Bachelor's Degree in Quantity Surveying, Construction Management, Law, Business, or a related field
• Good understanding of contract principles and commercial processes
• Strong organisational skills with excellent attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Desirable Criteria

• Experience working with supplier or subcontractor contracts on the buy-side
• Familiarity with standard forms of contract (e.g., NEC, JCT, FIDIC)
• Exposure to contract claims, variations, or dispute processes
• Working knowledge of ERP systems
• Progress towards or interest in professional membership (e.g., RICS, CIOB, SCL)
• Interest in pursuing further qualifications in construction law or contract management