Document Control Specialist

We are looking to hire a detail-oriented Document Control Assistant to work for a well established manufacture in the Dallas Fort-Worth

area. The company develops and manufactures specialized healthcare products,with a focus on quality, innovation and improving patient care.

This position is responsible for assisting with controlled documents, training records, databases, regulatory files, and general administrative activities within a regulated medical device environment. The ideal candidate is dependable, accurate, methodical, and comfortable managing multiple priorities while following established quality system procedures.

Responsibilities

• Assist with document control activities in accordance with established quality management system (QMS) procedures.
• Create and format specifications, procedures, forms, and other controlled documents to meet internal standards.
• Route documents through review and approval workflows and track their status to completion.
• Issue controlled documents to satellite locations and coordinate the removal and replacement of obsolete revisions.
• Review documents for content accuracy, spelling, punctuation, and formatting consistency.
• Maintain controlled document files, document control databases, and related records in an organized and accurate manner.
• Follow up on outstanding document-control activities and keep the supervisor informed of progress and issues.
• Assist with maintenance and day-to-day use of the electronic quality management system (eQMS), including systems such as MasterControl.
• Support leadership by organizing, tracking, and filing quality and regulatory records.
• Coordinate and maintain employee training records in accordance with internal training procedures.
• Maintain the training database and support the timely completion and documentation of assigned training.
• Assist with filing, updating, and maintaining training records and related job-code information.
• Prepare, type, file, organize, and maintain documents and records for quality, regulatory, and intellectual property activities.
• Process quality, regulatory, and intellectual property forms and files with a high level of accuracy and attention to detail.
• Manage multiple assignments simultaneously and seek clarification or guidance when priorities or requirements are unclear.
• Perform additional related duties as assigned to support document control, training, and administrative needs.

Essential Skills

• Excellent organizational skills and strong attention to detail.
• Ability to prioritize workload, manage multiple tasks, and meet deadlines in a structured environment.
• Methodical approach to work with consistent follow-up on open items and outstanding tasks.
• Ability to maintain accurate, orderly, and auditable records.
• Strong written and verbal communication skills for interacting with stakeholders and reviewing documents.
• Proficiency with Microsoft Word, Excel, Outlook, and database systems.
• Ability to work both independently and collaboratively within a regulated environment.
• Quality management system (QMS) experience, with 23 years of experience in documentation control, QMS, or documentation control systems.
• Experience working with documentation control systems and documentation control processes.
• Familiarity with ISO 9000/9001 standards in a manufacturing environment.

Additional Skills & Qualifications

• High school diploma or general education degree (GED) required.
• One to three years of related administrative, document control, quality, regulatory, or training-record experience preferred.
• Experience with document control, quality systems, training records, or an electronic quality management system (eQMS) is preferred.
• Experience with tools such as MasterControl is helpful but not required.
• Background in a manufacturing environment operating under ISO 9000/9001 standards is preferred.
• Equivalent combinations of education and experience will be considered.

Work Environment

This is a contract position with an expected duration of approximately six months, supporting a regulated manufacturing environment that operates under a formal quality management system, including ISO 9000/9001 standards. The role involves extensive work with computers, document control systems, electronic quality management systems, and standard office software such as Microsoft Word, Excel, Outlook, and databases. Work is primarily office-based, focused on documentation, data entry, record maintenance, and coordination with quality and regulatory teams. The environment emphasizes accuracy, compliance, and adherence to established procedures, with a need to manage multiple priorities while maintaining organized and auditable records. Professional office attire suitable for a corporate or regulated manufacturing setting is typically expected.

Job Type & Location

This is a Contract position based out of Fort Worth, TX.

Pay and Benefits

The pay range for this position is $23.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fort Worth,TX.

Application Deadline

This position is anticipated to close on Oct 23, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.