Executive Administrative Assistant

Join the 125-year legacy of Potter Electric Signal Co. Potter has been a part of the St. Louis community since 1898 and we are very proud of our rich history in the fire and life safety industry. Potter's mission is to be the "Symbol of Protection" for fire and life safety solutions worldwide by combining the latest technology in fire protection with the dedicated manpower for which we have been known for over one hundred years. Our vision is to provide industry leading quality solutions, products and services for the protection of life, property and the environment. With unwavering dedication to our customers, Potter looks to continue as the industry standard in both product and service with increased focus on international expansion.

Each employee at Potter takes great pride in knowing that every product we assemble, service, and sell is for the purpose of saving lives around the world. We strive to provide employment opportunities to those individuals who are performance driven, team players, take pride in their work, and are enthusiastic and passionate about their job.

Potter Global Technologies and our private equity firm, KKR, value our employees and all that they do. KKR offers a unique benefit and opportunity for all employees to participate in an ownership program of Potter Global Technologies. Being a co-owner allows each employee to play a more direct role in the business itself and reap the financial benefits of the Company’s success.

The Executive Administrative Assistant provides high-level support to the Chief Executive Officer and as needed, other executives, ensuring seamless operations and communication within the executive team.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Manage the CEO’s schedule, travel, and communications.
2. Attend and take notes in executive meetings; distributing materials as needed.
3. Coordinate office supplies, office lunches, and manage mail.
4. Greet visitors, assist at the reception desk, and support other executives as needed.
5. Prepare and organize reports, presentations, and documents.
6. Performs other duties as assigned.

Required Skills/Abilities

1. Ability to act with integrity, professionalism, and confidentiality.
2. Excellent verbal and written communication skills.
3. Excellent interpersonal skills.
4. Proficiency in Microsoft Office Suite and related office software.
5. Strong organizational, time-management, and multitasking skills.
6. Professional, approachable demeanor.
7. Strong analytical and problem-solving skills.

Required Qualifications

1. A minimum of three years of proven experience supporting executives in a large company.

Preferred Qualifications

1. Experience in an executive assistant role at a global organization.

Work Environment/Physical Demands/Travel

This job operates in a professional business office or home office where standard office equipment is routinely used, such as computers, photocopy machines, fax machines, telephones and filing cabinets. This position is largely a sedentary role. Must be able to lift 15 pounds at times. Must be able to access and navigate each department at the organization’s facilities.

This is a full-time position, on-site at the corporate office. The hours of work are Monday through Friday, 8:00 am to 5:00 pm, 40 hours per week. An occasional travel/shift in hours may be necessary to accommodate business needs.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Activities, duties and responsibilities may change at any time with or without notice.