Executive Assistant

Overview

Executive Assistant

Location: Onsite in Franklin, TN

About the Role

The Executive Assistant (EA) provides administrative support to the C-Suite leaders, including external partners, coordinating a variety of projects and assignments, and proactively addressing a wide range of organizational matters in an effective and efficient manner.

The EA operates with a high level of trust and integrity, managing the support and coordination of highly confidential and sensitive matters. The EA displays good judgment, professionalism and can manage competing priorities. The ideal candidate is service oriented. This is an in-office position.

Our Mission

Acadia Healthcare’s purpose is to Lead Care With Light and our mission is to be a world-class organization that sets the standard for excellence in the treatment of mental health and addiction concerns. We strive to maintain our standing as a thought leader in the behavioral healthcare industry, providing treatment that is synonymous with compassion and innovation.

Compensation & Benefits

We value your expertise and dedication—and we invest in your success.

• Competitive Base Salary commensurate with experience
• Comprehensive Medical, Dental, and Vision Insurance
• 401(k) Plan with Company Match
• Paid Time Off (PTO) and recognized holidays
• Company-paid Basic Life and AD&D Insurance
• Employee Assistance Program (EAP) and mental wellness resources
• Opportunities for professional growth and advancement within Acadia’s nationwide network

Responsibilities

What You’ll Do

• Executive calendar-management activities – organizing meetings, travel, conferences, etc.
• Responsible for planning relevant monthly/quarterly meetings, which may include onsite visits requiring catering, requests for meeting space, and group hotel reservations.
• Prepares high-quality documents, complex reports and special projects as directed – utilizing Microsoft Office products
• Establishes, develops, and maintains filing system – retrieving information, as needed. Maintains accurate facility leadership tracker
• Organizes and prioritizes large volumes of information and emails
• Works independently and collaboratively with other EAs on special nonrecurring and ongoing projects
• Monitors, analyzes and processes expense reports
• Prepares and submits check requests for invoices
• Collects and processes timesheets and leave requests for Executives
• Implements processes that support efficient service delivery and meet the organization’s changing needs

Standard Expectations

• Complies with organizational policies, procedures, performance improvement initiatives and maintains organizational and industry policies regarding confidentiality
• Develops constructive and cooperative working relationships with others and maintains them over time - encouraging and building mutual trust, respect and cooperation among team members
• Maintains regular and predictable attendance

Qualifications

What You’ll Bring

• High school diploma or equivalent; a bachelor’s degree or some post-secondary education is preferred
• Minimum of 5 years of job-related experience; preferably supporting C-Suite leaders or executive team members
• Advanced computer skills including Microsoft Office; especially Word, Excel, and PowerPoint. Accurate typing of 80+ words per minute
• English proficiency for written and spoken language to deal with critical external parties, including investors and board members
• Familiar with financial processes, key business cycles, external reporting, etc.
• Experience communicating directly with members of the board, including through specialized board software
• Knowledge of office administration procedures with the ability to operate most standard office equipment
• Ability to work professionally with sensitive, proprietary data & information while maintaining confidentiality.
• Independent judgment is required to plan, prioritize and organize diversified workload
• Excellent interpersonal skills including the ability to interact effectively and professionally with individuals at all levels; both internal and external
• Exercises sound judgment in responding to inquiries; understands when to route inquiries to next level
• Self-motivated with strong organizational skills and superior attention to detail
• Must be able to manage multiple tasks/projects simultaneously within inflexible time frames. Ability to adapt to frequent priority changes
• Capable of working within established policies, procedures and practices prescribed by the organization

While this job description is intended to be an accurate re𝑓lection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when circumstances (e.g. emergencies, changes in workload, rush jobs or technological developments) dictate.

AHCORP

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