Executive Assistant

Job Title: Executive Assistant

Job Description

We are seeking a dedicated and proactive Executive Assistant to provide exceptional support to our executives. This role requires a highly organized individual who can manage multiple priorities, exercise discretion, and collaborate effectively with a team of Executive Assistants.

Responsibilities

• Manage multiple executive calendars, appointments, and scheduling conflicts.
• Coordinate meetings across internal and external stakeholders.
• Draft routine and confidential correspondence on behalf of executives.
• Prepare travel arrangements and detailed itineraries.
• Complete and submit expense reports and invoices.
• Support executives with daily administrative and operational needs.
• Exercise discretion when managing sensitive information.
• Create and distribute meeting agendas and ensure executives are prepared.
• Take and distribute meeting action items and follow-up responsibilities.
• Support leadership council meetings and company all-hands meetings.
• Set up and troubleshoot Zoom and Teams meetings.
• Coordinate meeting logistics including rooms, catering, materials, and presenters.
• Monitor leadership initiatives and internal projects, ensuring timelines and deliverables are met.
• Use Monday.com to support project tracking and visibility.
• Gather and synthesize information into executive-ready summaries.
• Create strong first drafts of presentations, reports, and communications.
• Collaborate with other Executive Assistants to manage company events and initiatives.
• Provide backup coverage for peers, including the EA supporting the CEO.

Essential Skills

• 45+ years of EA/admin/operations experience
• Experience supporting executive or leadership
• Proficiency in complex calendar management
• Excellent written and verbal communication skills
• Highly organized and proactive
• Ability to juggle multiple priorities
• Strong judgment and confidentiality
• Collaborative but able to work independently
• Valid Colorado driver's license

Additional Skills & Qualifications

• C-suite support experience
• Experience supporting multiple executives
• Project management experience
• Proficiency with Monday.com or similar systems
• Advanced Outlook/calendar skills
• PowerPoint and presentation creation skills
• Experience drafting executive communications
• Leadership meeting and event coordination experience
• Healthcare industry experience
• Strong tenure and job stability

Work Environment

This is a hybrid role with the option to work remotely on Mondays and Fridays. You will be part of a team of four Executive Assistants who collaborate closely. We value a culture of collaboration, proactivity, organization, and attention to detail. You should be comfortable working with different executive personalities, asking questions, taking initiative, and supporting the broader EA team.

Job Type & Location

This is a Contract to Hire position based out of Greenwood Village, CO.

Pay and Benefits

The pay range for this position is $36.06 - $41.83/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Greenwood Village, CO.

Application Deadline

This position is anticipated to close on Nov 13, 2026.

Workplace Type

This is a hybrid position in Greenwood Village,CO.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.