Executive Assistant

Location

Brookfield Place New York - 225 Liberty Street, 8th Floor

Brookfield Culture

Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

• Responsible for substantial calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings with attention to different time zones.
• Create and modify PowerPoint presentations (i.e., Marketing Materials etc.) including the incorporation and formatting of charts, graphs and images.
• Attention to formatting and a critical eye are required to review formatting, proofing, etc.
• Accurately create, format and maintain detailed Excel reports and WORD documents utilizing advanced technical skills.
• Create complex travel itineraries and meetings. Maintain a travel profile for each executive with updated travel documents.
• Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines.
• Utilize analytical skills and a broad understanding of the business to effectively interpret and anticipate the needs of the executives
• Proactively bring together appropriate people and resources to support the executives in addressing issues
• Work effectively without constant and direct supervision or guidance
• Promptly respond to requests with accuracy and a courteous demeanor
• Additional administrative tasks including mailing, copying, binding, submitting and processing invoices
• Provide administrative support to other groups when time warrants, during absences, holidays etc.

Candidate Profile:

• (5+) years’ experience supporting at the executive level
• Demonstrated ability to handle confidential information appropriately
• Highly proficient in MS Office, including Word, Excel, PowerPoint and Outlook (create and/or update PowerPoint presentations and create mail merges with numerous recipients).
• Ability to communicate effectively with all levels of employees, including senior executives and outside contacts
• Experienced with Concur and expense management
• Extremely organized with the ability to anticipate requests and be proactive
• Excellent written and verbal communication skills
• Ability to stay focused, efficient, and effective in managing multiple priorities
• Strong interpersonal skills and good judgment
• Team player
• Overtime as needed
• Bachelor’s degree or equivalent work experience

Salary Range: $85,000 - $115,000

Our compensation structure is comprised of a base salary and a short-term incentive program (cash bonus). Cash compensation tends to vary based on geography to account for local market conditions and is set to be market competitive. Compensation decisions are based on a number of factors including relative experience, overall years of experience, industry experience, education and designations.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice.