Executive Assistant

Responsibilities

Quail Run Hospital is a 115-bed, acute care psychiatric hospital located in Phoenix, Arizona. Quail Run features individual units for adolescents, adults, and seniors, and offers inpatient acute care, partial hospitalization, and intensive outpatient programs. On average, over 10,000 patients receive care from our compassionate health care team each year at Quail Run Behavioral Health. Website: https://jobs.uhsinc.com/quail-run-behavioral-health

Job Description

Executive Assistant is responsible for providing administrative support for the Administration Department staff, including performing clerical duties, attending departmental and clinical meetings, and coordinating medical staff activities. Executive Assistant is also responsible for the credentialing and privileging of the medical staff and maintaining medical staff files.

Job Duties/Responsibilities

• Perform clerical tasks for CEO & Medical Director including facility administrative records, answering/initiating phone calls and intercom pages in a professional manner. Coordinate travel arrangements for the Chief Executive Officer and key personnel.
• Coordinate the Chief Executive Officer's daily schedule and organize meetings as assigned. Schedule meetings for the Medical Director as necessary. Compose and type all correspondence and reports for the Chief Executive Officer, and Medical Director.
• Assume responsibility for the finished product whenever a typing, copying or filing task is completed. Open and distribute mail for the CEO and Medical Director.
• File all corporate mail promptly in specific files and respond to inquiries as appropriate.
• Coordinate the conference room schedule, responding in a timely fashion and appropriately to all requests. Serve as hospital notary.
• Support the Administration Department by maintaining an organized environment with a courteous professional demeanor. Prepare and mail monthly meeting calendars to the medical staff and facility staff.
• Order supplies for the department; maintain a cost-effective and efficient office.
• Initiate verification of medical staff credentials for each new applicant and reappointment of existing medical staff members, working closely with Medical Director. Maintain and ensure all areas of physician/licensed practitioners credential files are current. Maintain and update physician/licensed practitioner and facility operation contract books. Work with Performance Improvement and Medical Director on OPPE/FPPE Process. Assist in the preparation of licensing and accreditation surveys.
• Receive physician monthly payroll invoices; verify dates, acquire signatures, forward to payroll. Maintain physician contracts and copies of physician invoices. Maintain (and distribute to payroll monthly), professional staff agreement/compensation log.
• Ensure that pertinent information is reported to the Governing Board, Medical Executive Committee, Medical Staff Committees and Facility Committees. Act as a member of the Service Excellence Committee and as the Service Excellence Facilitator for the facility.
• Attend and maintain complete minutes for various facility meetings, which may include meetings of the Medical Executive Committee, Medical Staff Committees, Governing Board and Administrative Management meetings. Maintain the Governing Board Bylaws, Medical Staff Bylaws and rules and regulations.
• Schedule of medical staff call coverage, monthly, and yearly schedule. Notify medical staff and A&R of any physician coverage change. Type and distribute medical staff and administrator on-call rosters to all appropriate Departments and Programs.

Benefit Highlights:

• Challenging and rewarding work environment
• Competitive Compensation and Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Career development opportunities within UHS and its 300+ Subsidiaries!

About Universal Health Services

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500® corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom. www.uhs.com.

Qualifications

Job Requirements

• High school diploma or equivalent required. Associate degree in related field preferred.
• One year of experience working as an Executive Assistant required.
• Handle With Care and Basic Life Support (BLS) for Providers required. Training provided at the facility.
• Level 1 Arizona Fingerprint Clearance card or be able to obtain within 30 days of hire.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Avoid and Report Recruitment Scams

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

Job Requirements

• High school diploma or equivalent required. Associate degree in related field preferred.
• One year of experience working as an Executive Assistant required.
• Handle With Care and Basic Life Support (BLS) for Providers required. Training provided at the facility.
• Level 1 Arizona Fingerprint Clearance card or be able to obtain within 30 days of hire.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

Avoid and Report Recruitment Scams

We are aware of a scam whereby imposters are posing as Recruiters from UHS, and our subsidiary hospitals and facilities. Beware of anyone requesting financial or personal information.

At UHS and all our subsidiaries, our Human Resources departments and recruiters are here to help prospective candidates by matching skill set and experience with the best possible career path at UHS and our subsidiaries. During the recruitment process, no recruiter or employee will request financial or personal information (e.g., Social Security Number, credit card or bank information, etc.) from you via email. Our recruiters will not email you from a public webmail client like Hotmail, Gmail, Yahoo Mail, etc.

If you suspect a fraudulent job posting or job-related email mentioning UHS or its subsidiaries, we encourage you to report such concerns to appropriate law enforcement. We encourage you to refer to legitimate UHS and UHS subsidiary career websites to verify job opportunities and not rely on unsolicited calls from recruiters.

Quail Run Hospital is a 115-bed, acute care psychiatric hospital located in Phoenix, Arizona. Quail Run features individual units for adolescents, adults, and seniors, and offers inpatient acute care, partial hospitalization, and intensive outpatient programs. On average, over 10,000 patients receive care from our compassionate health care team each year at Quail Run Behavioral Health. Website: https://jobs.uhsinc.com/quail-run-behavioral-health

Job Description

Executive Assistant is responsible for providing administrative support for the Administration Department staff, including performing clerical duties, attending departmental and clinical meetings, and coordinating medical staff activities. Executive Assistant is also responsible for the credentialing and privileging of the medical staff and maintaining medical staff files.

Job Duties/Responsibilities

• Perform clerical tasks for CEO & Medical Director including facility administrative records, answering/initiating phone calls and intercom pages in a professional manner. Coordinate travel arrangements for the Chief Executive Officer and key personnel.
• Coordinate the Chief Executive Officer's daily schedule and organize meetings as assigned. Schedule meetings for the Medical Director as necessary. Compose and type all correspondence and reports for the Chief Executive Officer, and Medical Director.
• Assume responsibility for the finished product whenever a typing, copying or filing task is completed. Open and distribute mail for the CEO and Medical Director.
• File all corporate mail promptly in specific files and respond to inquiries as appropriate.
• Coordinate the conference room schedule, responding in a timely fashion and appropriately to all requests. Serve as hospital notary.
• Support the Administration Department by maintaining an organized environment with a courteous professional demeanor. Prepare and mail monthly meeting calendars to the medical staff and facility staff.
• Order supplies for the department; maintain a cost-effective and efficient office.
• Initiate verification of medical staff credentials for each new applicant and reappointment of existing medical staff members, working closely with Medical Director. Maintain and ensure all areas of physician/licensed practitioners credential files are current. Maintain and update physician/licensed practitioner and facility operation contract books. Work with Performance Improvement and Medical Director on OPPE/FPPE Process. Assist in the preparation of licensing and accreditation surveys.
• Receive physician monthly payroll invoices; verify dates, acquire signatures, forward to payroll. Maintain physician contracts and copies of physician invoices. Maintain (and distribute to payroll monthly), professional staff agreement/compensation log.
• Ensure that pertinent information is reported to the Governing Board, Medical Executive Committee, Medical Staff Committees and Facility Committees. Act as a member of the Service Excellence Committee and as the Service Excellence Facilitator for the facility.
• Attend and maintain complete minutes for various facility meetings, which may include meetings of the Medical Executive Committee, Medical Staff Committees, Governing Board and Administrative Management meetings. Maintain the Governing Board Bylaws, Medical Staff Bylaws and rules and regulations.
• Schedule of medical staff call coverage, monthly, and yearly schedule. Notify medical staff and A&R of any physician coverage change. Type and distribute medical staff and administrator on-call rosters to all appropriate Departments and Programs.

Benefit Highlights:

• Challenging and rewarding work environment
• Competitive Compensation and Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• Career development opportunities within UHS and its 300+ Subsidiaries!

About Universal Health Services

Headquartered in King of Prussia, PA, Universal Health Services, Inc. (NYSE: UHS) is one of the nation’s largest and most respected providers of hospital and healthcare services. Since our founding in 1979, UHS has grown steadily into a premier Fortune 500® corporation perennially recognized by multiple esteemed national rating entities. Through its subsidiaries, UHS operates inpatient acute care facilities, inpatient behavioral health facilities, outpatient and other facilities, nationwide virtual behavioral health services, an insurance offering, a physician network and various related services with physical locations in the U.S., Puerto Rico, Ireland and United Kingdom. www.uhs.com.