Housing Coordinator

Black Box is a trusted IT solutions provider delivering cutting-edge technology solutions and best-in-class services to our customers around the globe. Since our founding, Black Box has been driven by its passion for social responsibility to positively impact the communities where we live and work. Through dedication to performance, a high level of competence and inspiration to have shared ownership, our Teams understand the value they add and execute with responsibility, accountability and pride. The sustainment of our success is backed with a “By All Means” mindset to ensure customer success.

If you’re looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do and be their best. Globally recognized as one of the largest Technology Solutions Integrators, you will have the unique benefit of being a part of an organization that is experiencing tremendous growth and success

Whether you’re a recent grad or a seasoned industry professional, you can experience meaningful career growth at Black Box. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects and engagements across the globe. We offer a wide range of job opportunities, competitive compensation, benefits, and more.

Position Summary

The Housing Coordinator supports corporate operations and the local site teams (leadership and field) by managing housing, travel, and per diem logistics. This role is responsible for maintaining a current inventory of housing options, coordinating accommodation through local providers and General Contractors (GCs), and ensuring seamless transitions as project and staffing needs change. The Housing Coordinator also oversees team travel arrangements and tracks per diem compliance to support efficient, cost-effective project execution.

Position Details:

• Hourly position based upon experience & skill level
• Contract with possible contract extension or hire
• Standard work hours: Monday – Friday 8:00am-5:00pm (on call after hours and/or weekends as needed)
• Location: HQ Office – Plano, TX

Key Responsibilities

Housing Coordination

• Maintain an accurate, up-to-date list of available housing options in each project area and through GC-provided resources and independently acquired options.
• Maintain organized records of housing assignments, travel bookings, and per diem tracking.
• Source, evaluate, and coordinate housing accommodations including apartments, houses, extended-stay lodging, RV sites, and work camps.
• Partner with project managers, field leadership, and GCs to align housing plans with project schedules and workforce needs.
• Coordinate move-ins, move-outs, extensions, and housing changes as crews mobilize or demobilize.
• Serve as the primary point of contact for housing-related issues for field teams.
• Ensure housing solutions meet company standards, budget guidelines, and safety requirements.

Travel Coordination

• Coordinate all travel needs for low-voltage construction teams, including flights, rental vehicles, and ground transportation.
• Communicate itineraries, lodging details, and changes clearly to field personnel and corporate stakeholders.
• Adjust travel plans to accommodate project delays, schedule changes, or emergency needs

Per Diem & Expense Management

• Track, verify, and document per diem eligibility and daily rates for field employees.
• Ensure per diem records align with company policy, project requirements, and payroll standards.
• Coordinate with payroll, accounting, and project management teams to resolve discrepancies.

Qualifications

• Strong organizational and multitasking skills with attention to detail
• Experience in housing coordination, travel logistics, construction administration, or workforce support preferred
• Familiarity with project-based or low-voltage construction environments is a plus
• Ability to work effectively with both corporate teams and field personnel
• Proficiency with spreadsheets (Excel – Basic Proficiency), tracking tools, and basic project management systems
• Strong problem-solving skills and ability to respond quickly to changing field conditions
• Prefer previous experience with systems such as as Happay, Concur, and/or ServiceNow

Preferred Experience

• Workforce or temporary housing coordination.
• Corporate Travel experience.
• Travel booking and per diem administration for field teams.
• Working with large field teams, 200+
• Corporate trailer onsite, office-based role supporting multiple team members.

This job description is designed to cover or contain a comprehensive listing of activities, duties, and responsibilities that are required of the employee; it is not meant to be all-inclusive for any one position. Job responsibilities and requirements are subject to change at any time due to business conditions or any other reason.

About Us:

Black Box Network Services is a leading technology solutions provider dedicated to helping customers design, deploy and manage their IT infrastructure. We deliver high-value products and services through our global presence and 3,000 team members.

What’s in it for You at Black Box Network Services?

Black Box provides challenging work that creates advancement opportunities within the organization for those demonstrating desire and aptitude through their achievements. We have no shortage of opportunities. If you are looking for a business that allows for individual reward and growth, we are the place for you!

Black Box does not discriminate against individuals on the basis of race, color, marital status, sex, sexual orientation, religion, national origin, age, disability, veteran status, genetic information, or any other protected status, and endorses those policies and practices which seek to recruit, hire, train and promote the most qualified persons into available jobs.