• Job Description

  Req#: 16818446
  Accounts Payable Specialist
  
  We are seeking a detail-oriented and organized Accounts Payable Specialist to join a fast-paced accounting team. This role is responsible for the full-cycle accounts payable process, ensuring timely and accurate payment of vendor invoices while maintaining strong internal and external relationships.
  
  Key Responsibilities
  
  • Process weekly accounts payable, including preparation of payment packets and digitization of supporting documentation
  • Compile, review, and sort vendor invoices, purchase orders, expense reports, and other supporting documents
  • Match invoices to purchase orders and receiving reports; verify accuracy of quantities and pricing
  • Enter vendor invoices into the accounting system and assign appropriate payment dates
  • Code expenses to predefined general ledger (GL) accounts
  • Track vendor payments and consolidate invoices into the payables module
  • Follow up with vendors to obtain missing invoices and reduce uninvoiced PO balances
  • Investigate and resolve invoice discrepancies in collaboration with purchasing, warehouse, and other internal stakeholders
  • Prepare weekly voucher reports and reconcile invoice details, including discounts and payment amounts
  • Administer weekly check and ACH payment runs
  • Print checks, match invoices, attach supporting documentation, and route for approval
  • Maintain organized filing systems for invoices, payment records, and vendor documentation
  • Distribute and reconcile petty cash while maintaining accurate records
  • Support ad hoc projects and special requests as needed
  • Identify and recommend accounts payable process improvements and best practices
  
  Qualifications
  
  • 2+ years of accounts payable or general accounting experience
  • Strong understanding of full-cycle AP processes, including invoice matching and payment processing
  • Experience working with purchase orders and high-volume invoice processing
  • Familiarity with accounting systems and ERP platforms
  • Proficiency in Microsoft Excel and general computer skills
  • Strong attention to detail and accuracy
  • Excellent organizational and time management skills
  • Ability to communicate effectively with vendors and internal teams
  • Problem-solving mindset with the ability to handle discrepancies independently and collaboratively
  
  Preferred Qualifications
  
  • Experience in a high-volume, multi-location environment
  • Exposure to automated AP systems or invoice processing tools
  • Demonstrated ability to improve processes or implement best practices within AP
  
  
  #IND4

• About the company

  The best remote jobs for you

Notice