• Job Description

  Req#: 5846774
  Administrative Assistant - Virtual School
  
  This role will serve both LVS and Centennial and will be housed at Centennial.
  
  USD 497
  
  Details
  
  FTE:
  
  1.0
  
  HOURS/DAY:
  
  8.0
  
  DAYS PER YEAR:
  
  261
  
  This position has responsibilities of finance, but also plays a crucial role in the annual virtual audit as well as helping with marketing vendors and other vendors to secure supplies, etc. for LVS.
  
  Purpose Statement:
  
  The job of Administrative Assistant - Virtual School is done for the purpose/s of providing secretarial and administrative support to assigned administrator(s); communicating information to students, parents, staff, and/or other districts; ensuring compliance with financial, legal and administrative requirements; and supporting the broad array of services provided to students, parents, instructional and support employees.
  
  Essential Functions
  
  • Analyzes and/or coordinates budget data as assigned for the purpose of resolving budget variances and evaluating compliance with district and state requirements.
  • Collaborates with various departments for the purpose of gathering and/or providing information to improve processes and programs.
  • Collects fees and/or funds from student events for the purpose of ensuring the accuracy and timely completion of transactions.
  • Communicates with a variety of individuals and entities for the purpose of coordinating activities, conveying and/or gathering information and resolving issues.
  • Compiles and analyzes data from a variety of sources for the purpose of complying with legal and/or administrative requirements.
  • Coordinates and schedules a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines.
  • Greets all incoming persons for the purpose of responding to inquiries, directing their request to the appropriate personnel and/or enforcing secure entry procedures.
  • Maintains inventory of supplies and materials for the purpose of ensuring items' availability.
  • Maintains a variety of computerized and manual records, files, and databases for the purpose of documenting activities, providing reliable information and complying with district, state and federal requirements.
  • Maintains office equipment, tools and work areas (e.g. cleaning, load supplies, clear paper jams, etc.) for the purpose of ensuring a safe working environment and the availability of items within a specific time frame.
  • Monitors assigned department/program activities for the purpose of ensuring completion in compliance with established financial, legal and/or administrative requirements.
  • Orients new site personnel regarding appropriate school and district practices (e.g. directions, building procedures, etc.) for the purpose of effectively assimilating new personnel into site operations.
  • Participates and/or facilitates meetings, workshops and seminars for the purpose of conveying and/or gathering information, developing knowledge required to perform job functions and meet district objectives.
  • Performs record keeping and general clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) for the purpose of providing information and/or materials as needed.
  • Prepares a wide variety of written and electronic materials for the purpose of documenting activities, providing written reference, and/or conveying information in accordance with district, state, federal and/or administrative requirements.
  • Processes a variety of financial information for the purpose of updating information, transmitting information and/or complying with district, state and federal requirements.
  • Processes documentation and materials for the purpose of disseminating information to appropriate parties for action.
  • Provides proctoring for state assessments and finals, organizes and manages all materials and supplies for state assessment sites for the purpose of ensuring compliance with district, state, and federal requirements.
  • Responds to inquires from a wide variety of internal and external parties (e.g. staff, parents, students, public agencies, auditors, etc.) for the purpose of providing information, facilitating communication among department and/or providing direction as may be required.
  • Supports assigned administrator(s) for the purpose of assisting with their administrative functions.
  
  Other Functions
  
  • Assists other personnel for the purpose of supporting them in the completion of their work activities.
  • Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the the school.
  
  Job Requirements: Minimum Qualifications
  
  Skills, Knowledge and Abilities
  
  SKILLS are required to perform multiple tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; and preparing and maintaining accurate records.
  
  KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; accounting/bookkeeping principles; and concepts of grammar and punctuation.
  
  ABILITY is required to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use basic, job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with a variety of data; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; multitasking; meeting deadlines and schedules; working with frequent interruptions; setting priorities; working as part of a team; making independent decisions; travel as needed; adhering to district policies; and regular attendance except when taking approved leave.
  
  Responsibility
  
  Responsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; monitoring budget expenditures. Utilization of resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
  
  Working Environment
  
  The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. The job is performed in a generally hazard free environment.
  
  Experience Job related experience with increasing levels of responsibility is required.
  
  Education High school diploma or equivalent.
  
  Equivalency
  
  Required Testing
  
  Certificates
  
  Continuing Educ./Training
  
  Clearances
  
  Kansas Bureau of Investigation
  
  Kansas Department of Children and Families
  
  Physical Exam/TB Screening
  
  FLSA Status Approval Date Salary Range
  
  Non Exempt 9/20/2017 13

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