• Job Description

  Req#: 25-64184
  
  
  Job Title: Administrative Assistant
  Location: Indianapolis, IN
  Work Schedule: Mon - Fri, Business Hours
  Onsite role
  
  
  Summary
  RayzeBio is seeking a highly organized and motivated Administrative Assistant. This position will support c-suite and other senior management and oversee general office functions in the Indianapolis office. The position requires someone who is organized, responsive, flexible, and adaptable. They will assist with general office functions such as greeting visitors, ordering supplies, catering, and other administrative support as assigned. The Administrative Assistant will report directly to the Executive Assistant / HR Assistant
  
  Job Responsibilities
  • Provide administrative support across multiple business functions and to the senior management team based in Indianapolis.
  • Handle confidential and non-routine information and facilitate team communication.
  • Assist in coordinating logistics for on and off-site internal and external meetings and conferences.
  • Oversee general office functions: This includes managing office and breakroom supplies, incoming mail, visitor reception area, organizing and maintaining office common areas.
  • Order and stock office supply areas, utilizing point purchasing.
  • Welcome visitors and direct them to the relevant office/personnel.
  • Distribute and manage incoming US Government Client office mail as required.
  • Coordinating logistics for weekly lunches, including room setup, catering, and clean-up.
  • File management: Organizing files, including virtual documents, and maintaining company records.
  • Office equipment: Handling office equipment, such as copiers, projectors, and meeting room equipment.
  
  Education and Experience
  • High school diploma or equivalent, Associate’s degree a plus.
  • Past administrative experience or tenure in an office setting a plus.
  • Previous experience in a start-up company preferred, especially biotech industry experience.
  
  Skills and Qualifications
  • Highly organized, with the ability to multi-task and handle pressure well.
  • Ensures that deadlines are met and adapts to changing priorities.
  • Ability to think through a project and execute independently from beginning to end.
  • Fully proficient in MS Office (Outlook, Word, PowerPoint, Excel, and Teams) and video conferencing.
  • Warm personality with strong communication skills.
  • Presents a positive and professional image for the organization.
  • Excellent professional ethics, integrity, and ability to maintain confidential information.
  
  Physical Demands
  While performing the duties of this job, the employee is regularly required to sit, reach with hands and arms, and talk or hear. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and distance vision.
  On a regular basis the person in this role will be pushing a card that may contain items weighing up to 50lbs in total. These items are for special events that are being held onsite.
  
  Work Environment
  
  The noise level in the work environment is usually moderate.
  
  EEO:
  
  “Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”
  

• About the company

  Mindlance is one of the largest diversity-owned staffing firms in the US . As a recruitment centric talent acquisition company, Mindlance provides Technology, Engineering, Digital / Creative / Marketing, Clinical Research, Scientific, Finance, Professional and Payroll Management staffing services to Global 1000 companies across the US, Canada and India.

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