• Job Description

  Req#: 4158906
  ADMINISTRATIVE ANALYST-PUBLIC WORKS DEPARTMENT
  MONTHLY SALARY: $4,854-$6,334
  
  
  THIS RECRUITMENT IS TO FILL ONE (1) FULL-TIME VACANCY IN THE PUBLIC WORKS DEPARTMENT AND TO ESTABLISH AN ELIGIBILITY LIST TO BE USED FOR FUTURE VACANCIES.
  
  
  Application Deadline: August 30, 2023
  
  The Administrative Analyst in the Public Works Department will perform increasingly responsible administrative and technical duties in the development, implementation, and monitoring of the City's solid waste and recycling programs; implements and monitors the City's recycling and waste reduction activities for compliance with state-mandated recycling laws and city code; collects, compiles and analyzes statistical and technical data relating to recycling and waste reduction activities; provides technical assistance to businesses and residents to comply with state regulations and procedures, and city code; writes reports and makes presentations to business and community groups; and performs other related duties as required. The ideal candidate will be able to interpret, apply, explain, and reach sound decisions in accordance with laws, regulations, rules and policies.GENERAL PURPOSE: Under general supervision, coordinates and completes administrative tasks and technical tasks and projects; prepares various spreadsheets and documents for records and reports; assists in performing other types of departmental assignments; and performs related duties as required.
  
  PRIMARY DUTIES AND RESPONSIBILITIES: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all team members in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
  
  
  • Oversees Department administrative workflow; applies specific knowledge of policies and procedures in order to organize and coordinate work and relieve the Department Director and Team Members of routine administrative detail; duties may vary according to job assignment.
  • Assures that Director’s action items are properly processed, managed and resolved; tracks issues and assures the effective communication of operational information and management issues; responds independently to inquiries when appropriate.
  • Services as a liaison to personnel, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility. Makes presentations to businesses and community groups.
  • Provides technical assistance to businesses and residents to comply with state regulations and procedures, and City code.
  • Plans, organizes, and oversees special projects and assignments, covering a wide variety of subjects requiring knowledge of City procedures and policies; creates, edits and processes memoranda and technical documents.
  • Conducts a variety of analytical and operational studies regarding departmental and programmatic activities, including financial, operational, or administrative issues; evaluates alternatives, makes recommendations, and assists with the implementation of procedural, administrative, and/or operational changes after approval; prepares technical reports, identifies alternatives, and makes and justifies recommendations. Writes various types of reports.
  • Maintains Department files and library; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; updates manual and computer records and tracking systems; creates management reports; assures all administrative actions follow City policy.
  • Coordinates office activities, prioritizes and develops schedules to meet critical deadlines; maintains meeting calendars and schedules for team members; coordinates and arranges meetings and staff travel arrangements; may supervise and review the work of Team Members.
  • Provides information and assistance to constituents, visitors and others having business with the City; responds to requests for information and resolves problems within the scope of authority; explains laws, rules, regulations, policies, and procedures; answers and routes calls.
  • Maintains payroll files; research files and computer databases; receives and processes invoices and financial vouchers; monitors and evaluates expenditures and budget; orders supplies, materials and equipment, and maintains inventory.
  • Provides staff assistance to management staff; participates on and provides staff support to a variety of committees and boards; prepares and coordinates meeting agendas and presentation material prepares and presents staff reports and other correspondence as appropriate and necessary; takes notes, records meetings, transcribes meeting minutes, and prepares summaries for distribution.
  • Facilitates in the contracting process, includes preparing Request for Proposals (RFP), bid packages and award of contract.
  • Cross trains in other office support duties as required.
  • Supports the relationship between the City of Rosemead and the constituent population by providing excellent customer service; promotes the City goals and priorities in compliance with all policies and procedures; maintains absolute confidentiality of work-related issues, client records and City information; performs related duties as required or assigned.
  • Performs increasingly responsible administrative and technical duties in the development, implementation, and monitoring of different City programs (i.e., the City's solid waste and recycling programs; implements and monitors the City's recycling and waste reduction activities for compliance with state-mandated recycling laws and city code.)
  • Collects, compiles and analyzes statistical and technical data related to different activities (i.e. recycling and waste reduction activities).
  Education and Experience:
  High School Diploma or GED equivalent; AND two years administrative, budgetary, and analytical experience; OR an equivalent combination of education and experience. Associate’s Degree is preferred.
  
  Required Licenses or Certifications:
  
  • Must possess a valid California Driver’s License and satisfactory driving record.
  Required Knowledge of:
  
  • Applicable policies, procedures and regulations covering specific areas of assignment.
  • City administration policies, including accounting, budgeting, payroll and personnel rules.
  • Basic supervisory principles and practices.
  • Principles of effective communication both verbal and written, including English usage, spelling, grammar, and punctuation. Customer service standards and protocols.
  • Business and personal computers, spreadsheet software applications, budgeting concepts and methods, principles of record keeping, records retention, records management, and file maintenance.
  • Local community resources and regional community issues.
  Required Skill in:
  
  • Analyzing, evaluating and applying relevant rules, ordinances, codes, regulations, policies, procedures, administrative orders and other governing regulations.
  • Ability to reach sound decisions in accordance with laws, regulations, rules, and policies.
  • Planning, prioritizing and completing assignments with minimum supervision.
  • Conduct research on a variety of administrative topics.
  • Writing professional reports and correspondence from brief instructions.
  • Establishing and maintaining effective and cooperative working relationships with other team members, general public, elected officials, special interest groups, advocates, and representatives from other regional agencies with a thorough understanding of both internal and external customer service.
  • Dealing tactfully and courteously with the general public and others seeking information about City functions and activities. Communicating effectively verbally and in writing.
  • Operating a personal computer utilizing Microsoft Office applications and entering information with speed and accuracy.
  
  Physical Demands / Work Environment:
  
  • Work is usually performed in a standard office environment; may vary according to job assignment. May be required to travel to various sites, locations and/or events.
  • Team members are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours; team members are required to assume duties of a disaster worker in the event of a locally declared emergency.
  SELECTION PROCESS:
  Applications must be submitted online . Employment application and supplemental questions must be completed. Resumes will not be accepted in lieu of a City application. Applicants must be specific in describing their qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. If you submit multiple applications, only the most recent application will be considered. Application packets will be screened in relation to the criteria outlined in the job announcement. Applicants whose qualifications best meet or exceed the requirements and needs of the City, will be invited to participate further in the selection process. Copies of the required certifications must be submitted with the application. Possession of the minimum qualifications does not ensure continuing in the recruitment process. The selection process may include a panel interview and other testing processes designed to predict successful job performance. It is the applicant's responsibility to notify Human Resources of any changes to their contact information.
  
  EQUAL OPPORTUNITY EMPLOYER:
  The City of Rosemead is an Equal Opportunity Employer. It is the policy of the City of Rosemead to provide employment opportunity for all qualified persons. All applicants will be considered without regard to race, religion, sex (including gender, gender identity, gender expression and pregnancy), national origin, ancestry, disability, medical condition, genetic characteristics or information, marital status, age, sexual orientation (including homosexuality, bisexuality, or heterosexuality), military and veteran status.
  
  REASONABLE ACCOMMODATION:
  The City of Rosemead is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Individuals with qualified disabilities who need reasonable accommodation during the selection process must specify the accommodations needed, in writing, at the time when the employment application is submitted.
  
  LEGAL RIGHT TO WORK IN THE UNITED STATES:
  The Immigration Reform and Control Act of 1986 requires all new hire employees to submit verification of the legal right to work in the United States within three (3) business days beginning with the first day of work. The City is legally prohibited from employing anyone who cannot provide such verification or documentation.
  
  EMERGENCY DISASTER WORKER:
  City of Rosemead employees are registered as an Emergency Disaster Worker. In the event of a declared emergency, City employees shall initially remain at work, or if recalled, shall report to work after completing critical personal and family emergency responsibilities.
  
  PROVISIONS:
  The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.
  
  City of Rosemead
  Daysi Sanchez, Human Resources Analyst
  dsanchez@cityofrosemead.org
  (626) 569-2145
  "The City of Rosemead is an Equal Opportunity Employer"

• About the company

  Rosemead is “Today’s Small Town America” - traditional yet diverse, a true neighborhood in an urban setting.

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