• Job Description

  Req#: 4605680
  This position is open to Alaska Residents only.
  Please check our residency definition to determine if you qualify.
  
  Effective July 1, 2024 the wage for this position increased by 5 %. The wage listed in this job posting reflects the increase.
  
  
  The Alaska Department of Fish and Game, Division of Subsistence is recruiting for an Administrative Assistant 1 located in Fairbanks!
  
  What you will be doing:
  The Administrative Assistant 1 position provides general administrative and accounting support and is responsible for assisting and performing a variety of interesting and challenging accounting and administrative tasks. Under general supervision, these duties include assisting higher level administrative staff with preparing and coding invoices for payment, monthly reconciliation of project accounts, generating financial reports, credit card account reconciliation, processing timesheets, inventory and performing routine office support functions.
  
  Our organization, mission and culture:
  The Alaska Department of Fish and Game's mission is to manage, protect, maintain, and improve the fish, game, and aquatic plant resources of Alaska to ensure they are managed on the sustained yield principle for the best interests of the economy and well-being of the people of the state. The mission of the Subsistence Division is to scientifically gather, quantify, evaluate, and report information about customary and traditional uses of Alaska's fish and wildlife resources. This position plays a critical role in that mission by increasing understanding of administrative and accounting procedures that support the Division's research and regulatory role.
  
  The Subsistence Division strives for a diverse and inclusive workforce where safety and well-being are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully.
  
  The benefits of joining our team:
  The Subsistence Division’s administrative section is committed to providing exceptional customer service. We embrace the values of integrity, accountability, and continuous improvement and take pride in doing our part to support the Division’s mission and core services. You will join an office that promotes a team orientated, positive work atmosphere. In your role, you will have opportunity to learn accounting and administrative processes while honing your skills and building your knowledge and competencies.
  
  The working environment you can expect:
  The position is located in Fairbanks and works in a friendly and dedicated office environment. The Alaska Dept. of Fish & Game's office buildings are located at 1300 College Road on the Creamer’s Field Migratory Waterfowl Refuge. Work is conducted independently, but with the support and general supervision from the administrative staff located in the same general office space. Working hours can be flexibly scheduled between 8:00 and 5:00 pm Monday - Friday.
  
  Who we are looking for:
  Any combination of education and/or experience that provides the applicant with the core competencies of:
  • Ability to work independently with minimal supervision while remaining self-motivated and on task; ability to multi-task and prioritize.
  • Strong written, verbal, and detail-oriented communication skills.
  • Experience and skill with Microsoft Office applications, especially Excel, Word, and Outlook.
  • Ability to adapt to changing priorities while managing multiple tasks.
  • Strong attention to detail, is thorough when performing work and conscientious about attending to detail; and
  • Interpersonal skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others.
  To view the general description and example of duties for an Administrative Assistant 1 please go to the following link: https://www.governmentjobs.com/careers/Alaska/classspecs
  Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
  
  OR
  Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
  
  Special Note:
  Examples of advanced clerical experience include:
  
  -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
  -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
  This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements in order to be considered for employment at this time.
  
  REQUIRED DOCUMENTATION:
  If selected, please provide the following at the time of the interview:
  • Copies of all college transcripts (unofficial copies are acceptable), if being used to meet the minimum qualifications.
  • A list of three (3) professional references with current contact information.
  • A copy of your two (2) most recent performance evaluations, (if unavailable, two (2) letters of reference).
  • A practical skills assessment will be given at the time of interview. Please contact the hiring manager below if you will need an accommodation for this exercise.
  
  Special Note:
  A valid driver's license is desired.
  
  A cover letter is NOT required for this position. Your complete application, including supplemental questions, will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
  
  SUPPLEMENTAL QUESTIONS
  For your application to be evaluated you must answer the Supplemental Questions. Be specific in your answers and tell us how you acquired the relevant experience. Please use complete sentences and proof-read your submissions when answering the supplemental questions. Your responses will be considered a writing sample and will be used to determine which applicants will advance to the interview phase of the recruitment process.
  
  EDUCATION
  To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview.
  
  SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
  Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. Omission of required documentation listed will result in an incomplete application and you will not receive further consideration.
  
  WORK EXPERIENCE
  If using work experience not already documented in your application, also provide the employer name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.
  
  NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.
  
  MULTIPLE VACANCIES
  This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
  
  EEO STATEMENT
  The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.
  
  NOTICE
  If you choose to be contacted by email, please ensure your email address is correct on your application and that the spam filter will permit email from the ‘govermentjobs.com’ domains. For information on allowing emails from the ‘governmentjobs.com’ domains, visit the Lost Password Help page located at https://www.governmentjobs.com/OnlineApplication/User/ResetPassword .
  
  WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
  Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
  
  For applicant password assistance please visit: https://www.governmentjobs.com/OnlineApplication/User/ResetPassword
  For specific information in reference to the position please contact the hiring manager:
  
  
  Cheryl Park, Administrative Officer 2
  Phone: (907) 459-7321
  Fax: (907) 459-7331
  cheryl.park@alaska.gov
  
  

• About the company

  The Alaska State Troopers, officially the Division of Alaska State Troopers, is the state police agency of the US state of Alaska.

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