• Job Description

  Req#: 4553414

  RECRUITMENT EXTENSION NOTICE
  The recruitment period for this vacancy has been extended to allow for a larger applicant pool. If you have already applied there is no need to reapply.

  
  

  ATTENTION ALASKA RESIDENTS ONLY!

  The Department of Transportation and Public Facilities (DOT&PF), Anchorage International Airport, is looking for an Administrative Assistant 2 to help us Keep Alaska Moving!

  What you will be doing:
  The Administrative Assistant 2 is responsible for supporting the hiring manager in all facets of the recruitment process. This includes:

  • Posting job openings
  • Reviewing applications to ensure eligibility, verifying CDL license requirements, and other necessary certifications for roles such as equipment operators, mechanics, and electricians
  • Processing hiring documents
  • Coordinating new employee orientation and separation packets

  Additionally, this role plays a pivotal role within the Airfield Maintenance management team by:

  • Finger printing and Badging of new employees
  • Maintaining employee training records
  • Processing and reconciling travel arrangements
  • Credit card reconciliation
  • Serving as backup to the supervising Administrative Assistant 2

  Moreover, the position will provide backup support to the supervising Administrative Assistant 2 in:

  • Supply procurement and purchasing
  • Accounts payable and receivable functions
  • Acting as hiring manager for vacant positions
  • Review and approve stock requests

  Our organization, mission, and culture:

  The mission at Ted Stevens Anchorage International Airport is to spearhead the development, operation, and maintenance of the airport, serving Anchorage, Alaska, and the global community. Recognized with numerous awards, our dedicated team functions seamlessly to ensure the airport's safety and efficient functioning. From accommodating a diverse range of aircraft, including small general aviation to the world's largest cargo planes, to managing state-of-the-art airfield lighting systems, our electricians are at the forefront of innovation. Anchorage International Airport proudly holds the title of the largest airport in Alaska and ranks as the fourth busiest cargo airport worldwide. With a workforce of 110 staff members, our Airfield Maintenance Station collaborates harmoniously to uphold regulatory certifications and compliance standards for this pivotal FAR Part 139 and TSA 1542 designated airport, encompassing even the world's busiest seaplane base.
  

  The benefits of joining our team:

  Joining the Alaska Department of Transportation & Public Facilities (DOT&PF) offers an array of benefits, with career growth opportunities at the forefront. As an integral part of Alaska's infrastructure development and maintenance, DOT&PF provides employees with a dynamic and diverse work environment where they can continually enhance their skills and climb the career ladder. The department values professional development, offering training programs and mentorship opportunities to help individuals expand their expertise and advance in their chosen fields. With the vast and unique challenges of Alaska's geography and climate, employees can work on groundbreaking projects that contribute to the state's growth, making the DOT&PF an ideal choice for those seeking a fulfilling and evolving career in transportation and public facilities.

  
  The State of Alaska has a generous benefits package and an excellent retirement plan. Please see here for more information: https://doa.alaska.gov/dop/workplace/benefits/.

  The DOT&PF core values are integrity, excellence, and respect. We support an environment focused on teamwork and collaboration to achieve results. We succeed in achieving our transportation mission through building credibility with our customers, stakeholders, and the public. A successful candidate will have sound judgment, decision-making, and a strong ethical and professional conduct history.

  The working environment you can expect:
  This position is located at the Anchorage International Airport.

  Working at Anchorage International Airport within the Alaska Department of Transportation and Public Facilities (DOT&PF) offers a uniquely challenging and rewarding environment. Employees are tasked with maintaining and improving critical transportation infrastructure in a state characterized by diverse and expansive terrain, as well as extreme weather conditions. Whether stationed in remote locations or urban centers, staff must address a wide range of transportation needs. Their roles demand adaptability and resourcefulness to ensure the functionality and safety of roads, bridges, airports, ports, and public facilities. This work not only presents professionals with a range of fascinating challenges but also allows them to contribute to the development and maintenance of vital infrastructure against the backdrop of Alaska's breathtaking natural beauty. At Anchorage International Airport, you will be part of a team committed to safety, environmental responsibility, and the seamless operation of one of the state’s most critical transportation hubs.

  
  

  Who we are looking for:
  To be successful in this position, the selected applicant will possess the following core competencies:

  • Accountability: Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for own actions and decisions. Complies with established control systems and rules.
  • Administration and Management : Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.
  • Attention to Detail : Is thorough when performing work and conscientious about attending to detail.
  • Problem Solving:(*) Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations
  • Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.

  Special Note:

  • This position is also eligible for overtime and shift differential.
  • Valid Driver's license.

  
  

  To view the general description and example of duties for positions please go to the following link: https://www.governmentjobs.com/careers/Alaska/ classspecs

  
  

  Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
  
  OR
  One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer.
  
  OR
  One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)
  
  OR
  One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
  
  Special Note:
  Examples of entry-level technical experience include:
  -Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
  -Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
  -Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
  -Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
  
  Examples of advanced clerical experience include:
  -Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
  -Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
  
  

  
  

  At the time of interview, applicants are requested to submit (if not already attached to your application):

  • Three (3) professional References, including name, job title, and current phone numbers

  
  

  AIRPORT SECURITY BADGE
  Candidates for this position must be eligible for an airport identification badge in accordance with Transportation Security Administration (TSA) regulations (49 CFR 1542) (Download PDF reader) which requires fingerprinting and a criminal background check. The successful applicant must pass a fingerprint-based criminal history record check as well as a comprehensive background investigation, along with a Transportation Security Administration Security Threat Assessment.

  
  

  ALASKA RESIDENTS ONLY
  Please be sure to check our residency definition to determine if you qualify.

  SUPPLEMENTAL QUESTIONS

  This recruitment utilizes a supplemental questionnaire as part of the application process. These questions may be a mix of written, multiple-choice, and select all that apply questions. The answers you provide to the questions will be an opportunity for you to tell us about your experience and/or education. The answers will be used to determine which applicants will advance to the interview phase of the recruitment and selection process; please be as thorough and accurate as you can.

  EDUCATION
  To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts). Transcripts can be attached at the time of application or provided at the time of interview; if not, transcripts will be required before employment.
  
  SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION

  Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
  
  WORK EXPERIENCE
  If using work experience not already documented in your application, also provide the employer’s name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported, and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

  NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

  
  

  EEO STATEMENT

  The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or (907) 465-4095 in Juneau or TTY: Alaska Relay 711 or 1-800-770-8973 or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

  For specific information in reference to the position please contact the hiring manager at:
  
  Name: Nick Ebell
  Phone: 907-266-2425
  Email: nick.ebell@alaska.gov

• About the company

  The Alaska State Troopers, officially the Division of Alaska State Troopers, is the state police agency of the US state of Alaska.

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