• Job Description

  Req#: 5328694
  Salary: $28.50 Hourly
  Location : Anchorage, AK
  Job Type: Full Time
  Remote Employment: Flexible/Hybrid
  Job Number: 53765
  Department: Law
  Division: CRM-Criminal Div Central Ofc
  Opening Date: 05/01/2026
  Closing Date: 5/10/2026 5:00 PM Alaska
  Division: Criminal
  Position Open To: Alaska Residents Only
  Bargaining Unit: General Government
  Range: 15
  
  Job Description
  What You Will Be Doing:
  The Department of Law, Criminal Division Central Office, is seeking a motivated and experienced Administrative Assistant 3 to join our team in Anchorage. In this role, you will independently perform and coordinate a wide range of advanced administrative functions that support our district attorney offices statewide.
  
  Key responsibilities would include:
  
  • Coordinating internal human resources,
  • Handling division-wide payroll, recruitment, and personnel actions,
  • Assisting with procurement and fiscal support activities,
  • Managing travel logistics and documentation,
  • Maintaining case file systems,
  • Serving as property custodian,
  • Acting as liaison for our case management system,
  • Troubleshooting office and administrative issues, as needed,
  • Providing backup to the Administrative Officer
  
  Our Mission, Values, and Culture:
  The Department of Law Criminal Division's mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.
  
  You can take pride in contributing to this important work by overseeing the administrative functions that keep the mission moving forward. This role offers meaningful variety, consistent challenges, and plenty of engaging, fast-paced tasks-there's truly never a dull moment.
  It's a rewarding job for someone who understands how important the criminal justice system is to the health of a community. Visit the Department of Law website at: to learn more about what we do.
  
  Benefits of Joining Our Team:
  You will work a standard 37.5-hour week and receive 12 paid holidays, along with personal leave that begins accruing at 6 hours per pay period-approximately 21 days annually-with accrual increasing over time.
  While general office hours are 8:00am-4:30pm, there is flexibility to set your regular schedule within core business hours.
  
  The Working Environment You Can Expect:
  The Criminal Division's Central Office sits in the heart of downtown Anchorage at 1031 W 4th Avenue-better known as the iconic Brady Building. This vibrant multi-floor workspace puts you just steps away from some of the best lunch spots in the area. Inside, you'll find a friendly, energetic, and fast-paced environment where the work is engaging.
  Who We Are Looking For:
  • Oral and Written Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral and written presentations; listens to others, attends to nonverbal cues, and responds appropriately.
  • Computer Skills: Uses computers, software applications, databases, and automated systems to accomplish work
  • Interpersonal Skills: Shows understanding, friendliness, courtesy, tact, empathy, concern, and politeness to others; develops and maintains effective relationships with others; may include effectively dealing with individuals who are difficult, hostile, or distressed; relates well to people from varied backgrounds and different situations; is sensitive to cultural diversity, race, gender, disabilities, and other individual differences.
  • Manages and Organizes Information: Identifies a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods.
  • Problem Solving: Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations.
  
  Minimum Qualifications
  
  One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.
  
  OR
  Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
  
  OR
  Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
  
  OR
  Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
  
  Special Note:
  Examples of journey-level technical duties include:
  -Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
  -Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.
  -Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.
  
  Examples of entry-level technical experience include:
  -Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
  -Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
  -Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
  -Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
  Additional Required Information
  **NOTE: PLEASE READ THE FOLLOWING CAREFULLY**
  
  THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
  This recruitment is open to Alaska Residents only. Applicants must meet to be considered for employment at this time.
  
  Background Check
  The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.
  
  At the time of application , the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):
  • Educational transcripts if education is listed in application
  
  If selected for an interview , the applicant must provide the following:
  • List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.
  • Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.
  
  Special Notices
  Requires use of the Alaska Public Safety Information Network (APSIN), which includes passing a background investigation including fingerprinting will be conducted.
  Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.
  
  Application Notice
  You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
  
  Education
  If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application.
  
  Special Instructions for Foreign Education
  Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
  
  Work Experience
  If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
  
  Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, "see resume" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
  
  Bargaining UnitIf you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.
  
  Multiple VacanciesThis recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
  
  EEO Statement
  The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.
  Contact Information
  Ella Magallanes
  
  Administrative Officer
  
  Phone: 907-465-3569
  Careers with the State of Alaska offer MANY benefits
  
  The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government, position type, or be prorated for other than full time work.
  
  For a quick breakdown of the insurance, health, and retirement benefits available for State Employees you can view an (Please note this video is specifically designed for new State Employees.)
  
  Insurance Benefits
  • Health insurance, which includes employer contributions toward medical/vision/dental
    • The following employee groups are under AlaskaCare Benefits administered by the State: See for additional information.
      • AVTEC
      • Confidential
      • Correctional Officers
      • Marine Engineers
      • Mt. Edgecumbe Teachers
      • Supervisory
      • Unlicensed Vessel Personnel/Inland Boatman's Union
      • Exempt employees (not covered by collective bargaining)
    • The following employee groups are covered by Union health trusts. Contact the appropriate Union for additional information.
      • General Government
      • Labor, Trades and Crafts
      • Public Safety Employees Association
      • Masters, Mates & Pilots
  • Employer paid Basic Life insurance with additional coverage available (amount depends on Bargaining Unit)
  
  Optional Insurance Benefits
  
  • Group-based insurance premiums for
    • Term life (employee, spouse or qualified same sex partner, and dependents)
    • Long-term and short-term disability
    • Accidental Death and Dismemberment
    • Long-term care (self and eligible family members)
    • Supplemental Survivor Benefits
  • Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses
  
  Retirement Benefits
  • Membership in the Public Employees Retirement System (PERS)/Teachers' Retirement System (TRS)
  • Matching employer contribution into a defined contribution program (new employees)
  • Employer contribution into a defined benefit or defined contribution program (current employees)
  • Contributions to the Alaska Supplemental Annuity Plan in lieu of contributions to Social Security
  • Option to enroll in the Alaska Deferred Compensation Program
  • Note: The Defined Contribution Plan, Supplemental Annuity Plan and Deferred Compensation Program offer a variety of investment options
  
  See for additional information
  
  Paid Leave & Other Benefits
  • Personal leave with an accrual rate increase based on time served
  • Twelve (12) paid holidays a year

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