• Job Description

  Req#: 12014

  Job Title: Administrative Assistant 4

  Position Function: Performs general clerical duties, some of a confidential nature which may be required but not limited to answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail.

  Essential Performance Responsibilities:

  • Assists with copying and distribution of documents and other materials for administrative and clerical staff
  • Assist in purchasing equipment and maintain inventory of current office equipment
  • Maintain databases, spreadsheets, letters/memos and presentations

  Additional Duties: Assists with additional duties as assigned by Supervisor.

  Equipment: This position may require the ability to use office equipment such as computers, copiers, scanners, and fax machine. Must always comply with WPS guidelines for equipment use.

  Travel: Limited travel between schools and central offices may be required.

  Physical and Mental Demands:

  • Work in standard office and school building environments
  • Additional demands upon request of Supervisor

  Knowledge, Skills, and Abilities:

  • Ability to communicate effectively both verbally and written to communicate with others inside and outside of the organization for the purpose of giving and obtaining information
  • Intermediate computer proficiency and the ability to effectively use Microsoft Word, Excel, Outlook, and PowerPoint, which will be determined and validated by testing
  • Use of good judgment and the capability to research and analyze information in order to make decisions on recurring assignments
  • Ability to communicate effectively with a supervisor when their discretion is needed
  • Ability to provide exceptional customer service
  • Displays eagerness and the ability to learn new methods, procedures, and techniques
  • Displays a significant degree of professionalism and confidentiality
  • Ability to conform to proper standards of professional dress and appearance
  • Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them

  Interrelations:

  • Contact with personnel within the district and with customers and vendors
  • Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
  • Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
  • Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
  • Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service

  Employee Punctuality and Appearance:

  • In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
  • Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
  • All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position

  Qualification Profile:

  • A High School education or GED
  • A minimum of six months experience are required for this position

  FLSA Status: Non-Exempt

• About the company

  Wichita South High School, known locally as South, is a fully accredited high school, operated by Wichita USD 259 public school district, and serves students in grades 9-12, located in Wichita, Kansas.

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