• Job Description

  Req#: 5001739
  
  
  Join Our Team – Executive Assistant Opportunity
  
  At the Division of Administration, our mission to administer and facilitate payroll services in a timely, accurate, and professional manner, and to give quality service to agencies and vendors on the LaGov HCM system in accordance with executive policy and federal and state mandates. We support over 100 agency HR offices and more than 37,000 employees through three core program units:
  • Benefits and Financial Administration
  • Wage and Tax Administration
  • Garnishment Administration
  
  We’re looking for an Administrative Assistant 5 to join the Office of State Uniform Payroll—a fast-paced, detail-driven team supporting over 100 agencies and more than 37,000 employees across Louisiana. In this critical role, you’ll serve as the right hand to agency leaders and decision-makers, handling sensitive communications, organizing high-level meetings, and overseeing a range of administrative operations from payroll support to procurement and facility coordination.
  
  
  
  If you're proactive, highly organized, and ready to thrive in a mission-driven environment—this could be the opportunity for you!
  
  
  AN IDEAL CANIDATE SHOULD POSESS THE FOLLLOWING COMPETENCIES:
  
  •Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
  •Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
  •Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
  •Demonstrating Innovation: The ability to generate original ideas that create value, improve processes, or provide new products or services.
  
  
  Four years of experience in administrative services.
  
  EXPERIENCE SUBSTITUTION:
  Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
  The official job specifications for this role, as defined by the State Civil Service, can be found here .Job Duties:
  We are seeking a highly organized, professional, and self-motivated individual to serve as the Executive Assistant to the Director and provide administrative support across our three program units.
  
  Key Responsibilities:
  • Provide confidential administrative support to the Director, handling and resolving minor administrative matters independently.
  • Answer and route calls on the main office line; open, copy, and distribute incoming mail.
  • Serve in a variety of liaison and coordination roles, including:
  • Personnel Liaison
  • State Buildings Liaison
  • IT Coordinator
  • Archive Records Officer
  • Purchasing and Travel Coordinator
  • Property Control Manager
  • Safety Coordinator
  • Training Coordinator
  • Maintain supply and property inventories; process purchase orders and invoices for payment.
  • Edit and distribute official OSUP memoranda; maintain and update the OSUP website.
  • Act as backup timekeeper; review and audit biweekly time entry for accuracy.
  
  Position-Specific Details:
  Appointment Type: New hire or by promotion of a current permanent status classified employee.
  
  Louisiana is a State as a Model Employer for People with Disabilities.
  
  How To Apply:
  No Civil Service test score is required in order to be considered for this vacancy.
  
  To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page.
  
  A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system.
  
  Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
  
  Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire.
  
  Contact Information:
  
  For further information about this posting, please contact:
  Erica R. Gay
  HR Specialist
  Division of Administration/Office of Human Resources
  email: erica.gay@la.gov

• About the company

  Louisiana (/luˌiːziˈænə/, /ˌluːzi-/) or La Louisiane is a state in the Deep South and South Central regions of the United States.

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