• Job Description

  Req#: req33499

  Student Intermediate Level

  Requisition ID	req33499
  Working Title	Administrative Assistant
  Pay	$15.00 Hourly
  Campus	Main - Albuquerque, NM
  Department	Off Campus Work Study (454F)
  Employment Type	Student Employment
  Student Type	Work-Study
  Status	Non-Exempt
  Background Check Required	Yes
  For Best Consideration Date	6/9/2025
  Position Summary	Organization: Crossroads for Women Location: 806 Dr. Martin Luther King Jr. Ave NE Albuquerque, NM 87102 An Off-Campus Work-Study Position Hours: 16/28 hours per week POSITION SUMMARY: The Administrative Assistant at Crossroads for Women plays a crucial role in ensuring the smooth functioning of the office. This position supports the Operations and Finance Director while fostering an organized and efficient work environment. The individual in this role must possess strong organizational abilities and attention to detail, successfully managing multiple tasks in a fast-paced setting. Effective communication skills and a proactive approach to problem-solving are essential for contributing to the organization's mission and objectives. ESSENTIAL SKILLS AND EXPERIENCE: High School Degree. Excellent written, verbal, and interpersonal communication skills with strong attention to detail and organization. Experience with Microsoft Office (Word, Excel, PowerPoint). Ability to multi-task. Ability to work independently and as part of the team to ensure that the highest quality and most relevant aspects of the job and services are provided. Ability to adhere to strict standards of confidentiality. Must possess a valid New Mexico driver’s license, a clean driving record, and proof of insurance; able and willing to travel locally as needed. This position is subject to Criminal Background Check (post-offer). DUTIES & RESPONSIBILITIES: Maintain organized electronic and physical filing systems for financial documents and administrative records. Provide support to the front desk by answering phones, checking voicemail daily, and responding to administrative calls as appropriate. Address public inquiries regarding agency services. Greet all visitors at the front desk and establish and maintain relationships with vendors. Ensure that copies of administrative forms are up-to-date, accessible, and available to staff. Support the Director in coordinating department meetings, including preparing agendas and taking minutes. Participate in regular agency and departmental meetings, as well as other relevant community meetings as necessary. Contribute to the management of donations as needed, including greeting donors, receiving donations, and ensuring that donation receipt forms are completed. Contributes to the management of donations as needed, including greeting donors, receiving donations and ensuring that donation receipt forms are completed. Conduct research and compile data to assist in decision-making processes. Assist in maintaining a safe, clean, and organized workplace. Perform other duties as assigned that are relevant to the success of the mission of Crossroads for Women.
  Minimum Qualifications	Equivalencies not found for this position
  Preferred Qualifications	PHYSICAL DEMANDS: Regular and consistent use of phone required. Regular and consistent use of keyboard and mouse. Ability to climb stairs on occasion. Must be able to occasionally lift up to 25 pounds. Consistent sitting for many hours at one time. Majority of day (50%+) is spent sitting at a desk. Additional duties may arise, at which time CRFW may revise this job description. This job description does not represent an inclusive list of all duties encompassed in this position, but rather serves as a tool to assist the work-study student in this position. The existence of this job description, or any other job description, does not in any way negate “at will” employment status. Only the Executive Director may elect to modify or delete this job description at any time upon giving notice to the HR Rep to do so.
  Application Instructions	Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please submit a Cover Letter and Resume. MUST have a Work-Study Award. Background Check required.
  The University of New Mexico has implemented a mandatory COVID-19 vaccine requirement for UNM students and employees. For detailed information, visit https://bringbackthepack.unm.edu/vaccine/vaccine-requirement.html The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

• About the company

  The University of New Mexico is a public research university in Albuquerque, New Mexico.

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