• Job Description

  Req#: R196389

  About the Role

  In this role, you will be responsible for managing complex calendars, coordinating logistics, and facilitating clear communication on behalf of key leaders. Your ability to execute with precision and maintain streamlined systems will be essential to keeping operations running smoothly.
  You’ll thrive in this position if you're adaptable, capable of juggling multiple priorities in a fast-paced environment, and are committed to delivering high-quality work with minimal oversight. As a trusted point of contact, you'll need excellent organizational skills, a strong sense of ownership, and the ability to build effective relationships across teams. Anticipating needs and ensuring seamless, error-free execution will be crucial to your success.

  What You'll Do

  • Manage complex scheduling and calendars for senior leaders and their teams, ensuring seamless coordination and follow-through on action items.
  • Build and maintain efficient systems to track and manage inbound requests, ensuring nothing falls through the cracks.
  • Monitor and manage inboxes for you and your leader(s) with exceptional attention to detail, triaging communications quickly, responding promptly, and maintaining high standards of clarity and tone.
  • Coordinate domestic and international travel logistics.
  • Partner with internal stakeholders to gather relevant materials and information ahead of meetings, enabling leaders to be fully prepared.
  • Process expense reports and reimbursements accurately and on time, maintaining clean records and financial tracking.
  • Contribute to special projects with a proactive, solution-oriented approach—bringing structure, insight, and follow-through to a wide range of initiatives.
  • Provide occasional personal support for your leader(s).

  Who You Are

  • Are highly organized and enjoy building systems that help track, prioritize, and streamline complex workflows.
  • Thrive in fast-moving environments and take pride in delivering error-free administrative execution.
  • Bring experience supporting externally-facing executives or leaders in high-visibility roles.
  • Have a strong sense of ownership and a collaborative spirit, with a passion for helping leaders achieve their goals.
  • Excel at managing your time and adapting to shifting priorities with calm and clarity.
  • Communicate clearly and professionally with internal and external stakeholders at all levels.
  • Have a high degree of professionalism and confidentiality.
  • Are proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio).

• About the company

  Gap Inc. is the largest specialty retailer in the United States, and is 3rd in total international locations, behind Inditex Group and H&M. As of September 2008, the company has approximately 135,000 employees and operates 3,727 stores worldwide, of which 2,406 are located in the U.S.

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