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Administrative Assistant / Bookkeeper for a Consulting Firm in the US (Home Based Full Time)
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Job Description
- Req#: 147741000079803095
Job Description
• Coordinate with the Project Coordinator to onboard new consultants, agency or contract.
• Provide email set-up for consultants and sends welcome emails to the organization.
• Keep track of consultant certifications to make sure the expiration dates are not reached before they are updated allowing the consultant to continue working.
• Manage business certifications to keep status up to date.
• Manage the organization's Google Drive.
• Create payment spreadsheets for the Chief Financial Officer.
• Assist on processing any accounting related documents.
• Coordinate with the Business Administrator on client collections.
• Generates financial reports for brands identified consultant, agency or independent, resume with the template before providing to clients for consideration of assignment on a project.
• Work with the Human Resources Director to schedule interviews with applicants, agency or independent.
• Coordinate with agencies when HR Director is not available.
• Ensure all documentation is signed for agency agreements for possible hires.
• Coordinate with HR Director to complete Independent Contractor Agreement for each independent contractor
• Create Docusign for the ICA to be signed by CEO/Owner and consultant.
• Create Docusign for any communication to ICA consultants that are sent by Human Resources Director.
Skill Set
• Residency in the Philippines. Open to Filipinos ONLY. • 3+ years of business assistant/coordinator experience, preferably in construction or consulting. • Excellent verbal and written communication skills. • Proficiency in Google Workspace • Proficiency in cloud-based project management or safety platforms.About the company
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