• Job Description

  Req#: 63590

  Hourly Pay range: $30.00 US Dollars
  The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

  ABM Benefits: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2023 Employee Benefits | Front Line Team Members

  Position Summary:
  The Administrative Assistant participates and assists the Account Manager in providing optimal customer relations. Performs general office administration and clerical functions.

  Responsibilities:

  • Responds to customer complaints and maintains positive relationships with all customer and ABM personnel.
  • Handles all general office clerical duties including typing, filing, answering the telephone and greeting visitors.
  • Processes incoming and outgoing mail, including sorting and directing.
  • Coordinates travel arrangements, accommodations and itineraries for outside consultants and ABM personnel as needed.
  • Understands and complies with all published ABM policies and procedures.
  • Manages operation of the ABM office to including purchasing supplies and securing required equipment maintenance.
  • Reviews accuracy of weekly timecards. Responds to supervisor and employee questions on wages received.
  • May prepare customer invoices and related recordkeeping requirements.
  • Procures parking/ID passes for employees; maintains accurate records.
  • Ensures confidentiality and maintains complete and accurate personnel files.
  • Maintains the attendance log for each employee as to tardiness, absences, vacation personal holidays and sick time accrued and used. Responds to supervisory and employee requests for information on these benefits.

  Requirements:

  • A minimum of 1 year of experience in a similar capacity
  • Proficient computer skills, including strong working knowledge of MS Office products
  • Good communication skills, both verbal and written
  • Must have a High School Diploma or GED
  • Must be highly organized, dependable, articulate, and detail oriented, able to think strategically and function independently.
  • Individual should possess the interpersonal skills to interact effectively with various levels of management and staff.
  • Must be proficient in Microsoft Office applications (e.g., Windows, Word, Excel, PowerPoint, MS Outlook, Teams), Internet, Adobe Acrobat Professional
  • Must meet all requirements to receive required airport SIDA badge and Customs Seal, including the successful completion of a background check and ten- year work history.

  
  The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

  Must meet all requirements to receive required airport SIDA badge and Customs Seal, including the successful completion of a background check, ten- year work history, Motor Vehicle Records Report, and Drug Screening (all may not apply).
  

• About the company

  ABM Industries Inc. is a facility management provider in the United States. Founded in 1909 by Morris Rosenberg in San Francisco, California, as a window washing business. ABM provides facility services in areas such as electrical and lighting, energy, facility engineering, HVAC and mechanical, janitorial services, landscape and grounds, parking and transportation. ABM's services also include energy efficiency and sustainability such as building improvements, electric vehicle charging stations, and renewable energy solutions.

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