NHS
Administrative Assistant
This job is now closed
Job Description
- Req#: H9001-24-1041?language=en&page=14&sort=publicationDateDesc
- Minimum 5 GCSEs (including Maths and English) Or NVQ Level 3 or appropriate previous experience
- Previous administrative and clerical experience, preferably working in a hospital based role or related service within the NHS
- Excellent communication skills
- Excellent data entry/ keyboard skills
- Experience of using computer packages such as Excel and Word
- Organised and methodical
- Attention to detail
- Excellent telephone manner
- Ability to manage own workload
- Understanding of NHS waiting times targets and pathways
- Understanding of UHB policies and procedures
- Awareness of GDPR
- Flexible approach and adaptable to change
- Courteous and friendly
- Able to cope under pressure and meet deadlines effectively
- Ability to work independently and to delegate work to team
- Able to multi-task
- Minimum 5 GCSEs (including Maths and English) Or NVQ Level 3 or appropriate previous experience
- Previous administrative and clerical experience, preferably working in a hospital based role or related service within the NHS
- Excellent communication skills
- Excellent data entry/ keyboard skills
- Experience of using computer packages such as Excel and Word
- Organised and methodical
- Attention to detail
- Excellent telephone manner
- Ability to manage own workload
- Understanding of NHS waiting times targets and pathways
- Understanding of UHB policies and procedures
- Awareness of GDPR
- Flexible approach and adaptable to change
- Courteous and friendly
- Able to cope under pressure and meet deadlines effectively
- Ability to work independently and to delegate work to team
- Able to multi-task
Job summary
The post holder will oversee and ensure provision of administrative, patient booking and reception duties within the Medical Physics department in order to provide an efficient and effective service to the Directorate and the University Health Board.
Main duties of the job
The Medical Physics Directorate within Cardiff and Vale UHB are seeking to recruit an enthusiastic and highly motivated individual to join their Administrative and Clerical team.
The post holder will work Monday to Friday 08:30 to 16:30 with a half hour lunch. The role requires the need for a degree of flexibility as you may be asked to work outside of these days/times for short periods if the service demands.
The duties will include working at one of the reception areas, which includes the DVT Clinic and Bone Density scans. All roles will require accurate data entry onto the Radiology Information System (RADIS).
It is essential that you have a good standard of general education and experience of dealing with the public both face-to-face and via the telephone.
Not only is this a busy and challenging specialty but the post holder will also be joining a friendly and dedicated team in Medical Physics.
The post holder will be based at the University Hospital of Wales.
We are looking for an individual who can demonstrate the core values of Cardiff and Vale UHB: - We care about the people we serve and the people we work with- We trust and respect each other- We take personal responsibility- We treat people with kindness- We act with integrity
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 15,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services.
Our mission is "Caring for People, Keeping People Well",and our vision is that every person's chance of leading a healthy life should be equal. As an organisation we are unashamedly ambitious for our population's health, rising to the challenges of today and tomorrow through our 10-year strategy, Shaping our Future Wellbeing. We are contributing to a healthier Wales with great emphasis placed on innovation and improvement, learning from around the world and leading the way in clinical research. Partnership working is strong at Cardiff and Vale, and we work closely with our staff and our community.
Cardiff, the thriving Welsh capital, is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions. Situated to the west of Cardiff, the Vale of Glamorgan offers a combination of beautiful Welsh countryside and a dramatic natural coastline. Whether city life or rural living, Cardiff and the Vale offers the best of both worlds.
Date posted
01 July 2024
Pay scheme
Agenda for change
Band
Band 3
Salary
£23,159 to £24,701 a year per annum
Contract
Permanent
Working pattern
Full-time
Reference number
001-AC213-0624
Job locations
University Hospital of Wales
Heath Park
Cardiff
CF14 4XW
Job descriptionJob description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac
Person SpecificationPerson Specification
Qualifications
Essential
Experience
Essential
Skills
Essential
Special Knowledge
Essential
Personal Qualities
Essential
Qualifications
Essential
Experience
Essential
Skills
Essential
Special Knowledge
Essential
Personal Qualities
Essential
Additional informationDisclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Cardiff and Vale University Health Board
Address
University Hospital of Wales
Heath Park
Cardiff
CF14 4XW
Employer's website
Employer details
Employer name
Cardiff and Vale University Health Board
Address
University Hospital of Wales
Heath Park
Cardiff
CF14 4XW
Employer's website
About the company
National Health Service (NHS) is the umbrella term for the publicly-funded healthcare systems of the United Kingdom (UK). The founding principles were that services should be comprehensive, universal and free at the point of delivery—a health service based on clinical need, not ability to pay. Each service provides a comprehensive range of health services, free at the point of use for people ordinarily resident in the United Kingdom apart from dental treatment and optical care.