Job Title: Administrative Assistant

Job Description

We are seeking a dedicated Administrative Assistant to provide comprehensive support to the manager, assisting with daily tasks and ensuring efficient operations. This role involves managing various administrative responsibilities, including document handling, tracking shipments, and supporting team communication.

Responsibilities

• Provide administrative support to the manager on day-to-day tasks.
• Print and manage W0-2/ACA print stream paperwork and sleeving jobs with live file listings.
• Monitor and track UAT testing results using Excel.
• Review CD Archives and manage disk drive readers.
• Gather and ship items to clients daily using shipping reports.
• Enter tracking numbers and shipping costs into the system daily.
• Assist and balance postage in the print stream for invoices.
• File, fax, and scan documents promptly to correct managers.
• Handle additional administrative tasks as needed or requested.
• Engage in day-to-day client communication.
• Provide sales support, process orders, and attend daily team meetings.
• Convert data instructions and project specifications for the operations team.
• Monitor inventory, communicate replenishments, and manage reorders with procurement.
• Act as a liaison between procurement, customer service, and print center teams.
• Research client requests, identify errors, make corrections, and find resolutions.
• Assist with reporting for internal teams and customers, responding in a timely manner.
• Manage any other tasks provided by the manager.

Essential Skills

• At least 2 years of experience in administrative support.
• At least 2 years of experience in data entry.
• Proficiency in Excel and Outlook.

Additional Skills & Qualifications

• Sales support background or experience in reporting is preferred.
• 2-7 years of relevant experience is ideal.
• Bachelor's degree is preferred but not mandatory.
• Experience in manufacturing is preferred.

Work Environment

The role is onsite, requiring presence for 5 days a week with standard hours from 8 am to 5 pm. Business casual attire is expected. Flexibility is required occasionally for special projects, including working on Saturdays, typically up to four times a year.

Pay and Benefits

The pay range for this position is $20.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job
classification and length of employment. Benefits are subject to change and may be
subject to specific elections, plan, or program terms. If eligible, the benefits
available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Carol Stream,IL.

Application Deadline

This position is anticipated to close on May 15, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.