• Job Description

  Req#: R112049

  Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.

  Current Employees and Students:

  If you are currently employed or enrolled as a student at The Ohio State University, please l og in to Workday to use the internal application process.

  Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:

  • Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.
  • Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.

  Job Title:

  Administrative Assistant

  Department:

  Undergraduate Education | University Advising

  The Administrative Assistant for Undergraduate Education Advising and OnCourse assists in maintaining the mission of coordinating and providing resources to academic advisors as they support undergraduate students. Interacts with multiple entities, including staff, families, and students. Assists with the successful operation of the office including administrative and calendar support to staff members within the group. Provides support to the director in the preparation for and follow-up of meetings with campus partners. Answers phone lines, greet and assists visitors, students, and parents. Assists with arranging schedules including but not limited to: supervisor meetings, staff and team meetings, etc. Assists with recruitment of new employees by scheduling interviews and sending logistics along with other interview details to candidates. Makes updates and changes to Advising and OnCourse websites. Oversees online registration processes for events and workshops. Monitors shared email boxes and phone lines (such as advising, campus change and OnCourse), communicates and problem-solves with internal and external constituents, and triages complicated cases to appropriate offices/staff members. Coordinates logistical planning and support for programs including but not limited to new advisor training, OnCourse training and events, professional development activities, annual conference, and operational support for other initiatives. Serves as a liaison to faculty, student and administrative staff university and external offices and contacts (e.g. Registrar Scheduling prospective students, vendors, etc). Maintains confidential information and records and has access to student academic and advising records and notes. Initiates and assists with departmental purchases for supplies and services using procurement card, coordinates all department travel following university guidelines. Serves as liaison to OAA Service Center and B&F Procurement Shared Service Center (PSSC). Serves as fiscal assistant and point of contact for fiscal and procurement-related matters including knowledge of the WorkDay system, OSU travel policies, and procedure support. Manages Procurement-card expenditures and resolves disputes. Attends routine training to understand and adhere to university policies. Utilizes Microsoft Office suite, email, fax, multi-line phone as well as Workday, SIS, and OnCourse platforms. Performs customer service functions and provides information to students and families.

  MINIMUM REQUIRED QUALIFICATIONS
  High School diploma or GED. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 2 years of relevant experience required. 4-6 years of relevant experience preferred.

  Please submit a cover letter and resume with your application.

  Additional Information:

  The pay range for this job profile is $21.63 - $24.52 per hour. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

  Career Roadmap:
  Function: Business Planning and Operations

  Sub-Function: Administrative Assistance

  Career Band: Individual Contributor - Technical

  Career Level: T3

  Location:

  Student Academic Services (0160)

  Position Type:

  Regular

  Scheduled Hours:

  40

  Shift:

  First Shift

  Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

  Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions .

  The Ohio State University is an equal opportunity employer.

  All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

  Applicants are encouraged to complete and submit the Equal Employment Identification form.

• About the company

  The Ohio State University, commonly Ohio State or OSU, is a public land-grant research university in Columbus, Ohio.

Notice