• Job Description

  Req#: 4477

  Job Description

  ADMINISTRATIVE ASSISTANT

  ENROLMENT & COMMUNICATIONS

  NorQuesters are difference makers and we’re searching for someone who can lead from where they are, be dependable, and find ways forward in the administrative support of our Enrolment & Communications portfolio as an Administrative Assistant.

  Reporting to the Vice President, Enrolment & Communications, the Administrative Assistant provides coordination and general administrative support to senior leaders and across the portfolio, connecting with clients across the college. Acting as a connector and enabler for team members, internal clients, and external partners, the Administrative Assistant ensures individuals and teams have the support they need to achieve portfolio business goals.

  HOW YOU’LL MAKE A DIFFERENCE

  • Maintain and monitor general shared email inbox for Enrolment & Communications.
  • Working with the Executive Associate, manage invoice processing and operational expense tracking, ensuring accurate coding.
  • Maintain and organize files and records.
  • Support the Executive Associate with portfolio wide meetings, town halls, team building events, or other team meetings and functions.
  • Support teams with minute taking, agenda distribution, and IT support, including for committees and cross-departmental meetings.
  • Manage administrative support requests assigned through Enrolment and Communications’ project management tool.
  • Manage general inquiries and questions from external departments and clients, triaging to appropriate contacts when needed.
  • Monitor Directors’ schedules, arrange and organize leadership meetings, and take meeting minutes as needed.
  • Contribute to divisional and committee meetings and events through organizational tasks, ideas, presentations, and support during planning and delivery.
  • Manage expense reconciliation and submissions for Directors.
  • Manage ordering and receipt of approved team materials such as event materials and video tech.
  • Process department and staff requests for building or software maintenance through Facilities and Service Desk.

  WHAT YOU BRING

  • Post-secondary diploma, preferably in office or business administration.
  • 2+ years’ experience in office administration and client support, ideally in a post-secondary environment.
  • We’ll consider a combination of education and related administrative experience.
  • Intermediate to expert MS Office skills, some PeopleSoft experience is an asset, and adaptable to new software platforms and solutions.

  WHAT MAKES YOU A DIFFERENCE MAKER?

  As a difference maker you bring:

  • Ability to organize time effectively with strong problem-solving skills and ability to work under pressure.
  • Strong oral and written communication skills. Ability to write messages in a clear, concise, and professional manner.
  • Critical thinking skills to find innovative solutions and identify opportunities to enhance existing processes and procedures, positively impacting portfolio operations.
  • Active listening skills and use of inclusive, respectful language to relate to people from varied backgrounds.
  • Positive relationship building skills within department, institution, and with external vendors and partners.

  SALARY: $49,129 - $63,854 annually reflective upon what you bring AKA your education and experience. This is a full-time permanent position with the Alberta Union of Provincial Employees and includes immediate access to our great pension and benefit programs.

  We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

  Our Commitment to Equity, Diversity, and Inclusion:

  We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers – we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.

  NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

  NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution’s work in decolonization, reconciliation, and Indigenization.

  ACCESSIBILITY: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to human.resources@norquest.ca.

  APPLY TO BECOME A NORQUESTER: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

  PSST: Only candidates shortlisted for an interview will be contacted and we’ll make sure to do this within 28 days of the closing date.

  COMPETITION NUMBER: 2024-4477

  CLOSING DATE: April 7, 2024 @ 11:59 PM MST

• About the company

  NorQuest College is a publicly funded community college in Edmonton, Alberta, Canada.

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