• Job Description

  Req#: a2m5cdwyw32q

  Administrative Assistant - The Brethren Home Foundation
  

  Cross Keys Village - The Brethren Home Community (CKV) is currently seeking a friendly and organized professional who is eager to support CKV's, mission, vision and values to become a part of our Foundation team. As a Administrative Assistant working at CKV, we will provide you with opportunities to enjoy a friendly work environment guided by Christian values.
  
  
  This opening is for a full-time position. The ability to have a flexible schedule is needed in this role, with the availability to work occasional weekend hours for special events as needed.
  
  
  Who We Are:
  
  As the largest nonprofit, single-site retirement community in Pennsylvania, Cross Keys Village is dedicated to enriching the lives of older adults. It is our vision to be a leading innovator offering older adults a life infused with quality and purpose. We accomplish these goals – and more through our compassionate team of individuals who strive every day to provide the best care and services our community needs.

  
  Job Description:
  
  As the Administrative Assistant for the Foundation department your scope of responsibilities will include but are not limited to:

  • Answering phones and interface with incoming donors, prospects and volunteers.
  • Sorting and distributing incoming mail.
  • Ordering office supplies, prepare purchase orders and check requests.
  • Maintaining annual department calendar.
  • Organizing meeting schedules, agendas, and minutes for Foundation meetings.
  • Preparing daily log of gifts received.
  • Coordinating all mail solicitations with the Foundation team and outside printer.
  • Organizing and supporting all fundraising and donor recognition events, schedule meeting rooms and prepare function sheets for Dining Services, etc.
  • Preparing invitations and recognition items.
  • Keeping appropriate records and promotional materials relating to special events and help where needed at events.
  • Assisting in gift processing functions as necessary..
  • Printing and sending honor/memorial acknowledgment cards.
  • Assisting the Director of Strategic Communications and Brand Management with administrative task, communications and brand management initiatives.
  • Assisting Volunteer Manager with monthly volunteer schedules. Helping to fill gaps in schedule and support Volunteer office in the absence of manager.
  • Assisting Volunteer Manager with copies and correspondence related to The Friends Auxiliary.
  • Daily mail retrieval and distribution for the Executive Team, Foundation, and Volunteer Services Manager
  • Providing general administrative support to Executive operations, ensuring smooth day-to-day functions.
  • Assisting with maintaining a clean, welcoming, and well-stocked office environment for team members and volunteers.
  • Collaborating with team members to identify supply needs and ensure timely replenishment of inventory
  • Coordinating various scheduling arrangements when necessary.

  
  Qualifications, Education and Experience:
  

  • Minimum of 2 years of continuing education, Associates Degree and/or related work experience is required.
  • Must have the ability to apply various talents, skills, and education on the management of the administrative functions of a fund raising office.
  • Must have strong organizational skills, data entry, and clerical skills.
  • Exercise tact, diplomacy and good judgment in a confidential and sensitive environment.
  • Must possess a valid driver’s license.

  
  
  Join Our Work Family:

  
  As a team member at Cross Keys Village, you will be provided with many benefits such as a positive work environment and comprehensive training opportunities. Our large campus also offers you excellent dining options, access to community events and much more.

  If you want to become a part of our unique and friendly team, apply to be the Administrative Assistant with The Brethren Home Foundation at Cross Keys Village today!

• About the company

  Cross Keys Village is one of the largest employers in Adams County. We employ close to 700 team members on our 334-acre campus. With 110 years of growth behind us, you could say we don’t do things halfway. Because of our size and our strong reputation, we can offer our team the advantages that come with a solid, long-running and innovative organization.

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