• Job Description

  Req#: R290112

  Job Description

  At the heart of turning innovative ideas into tangible breakthroughs lies our exceptional Administrative team, tirelessly orchestrating meticulous project management and providing invaluable support. Join us to be an integral part of transforming cutting-edge concepts into remarkable real-world solutions within the Clinical Research domain.

  Primary activities include, but are not limited to:

  • Assist in department and company site operations administrative activities including, but not limited to, complex organization of meetings and business travels;
  • Provide financial support including the preparation of purchase orders in internal purchasing systems, coordination of procurement and invoice cycle for department needs and control of payments;
  • Communication with local and global entities and communication with external companies if needed;
  • Assisting with project management and tracking deadlines;
  • Scheduling and coordinating appointments, meetings and events;
  • Managing calendars and travel arrangements for executives and team members;
  • Handling incoming and outgoing correspondence including emails, phone calls and mail;
  • Drafting and proofreading documents, such as reports presentations and spreadsheets;
  • Maintaining filing systems organized, both digital and physical;
  • Budget management and analysis;
  • Collect, organize and archive documentation;
  • Collaborating with other team members to ensure efficient workflow;
  • Coordinating office supply inventory and ordering new supplies as needed;
  • Supporting executives and managers with ad hocs special projects;
  • Support document preparation and coordinate logistics for internal audits;
  • Prepare translations, data analysis and presentations on the request of managers;
  • Update local and global Databases;
  • Track and facilitate contract renewal process.

  Minimum and preferred requirements:

  • Bachelors degree in Business Administration or correlated areas;
  • Minimum of 3 (three) years experience providing administrative support;
  • Fluent oral and written English and Spanish skills;
  • Self-motivated and self-directed, excellent in work planning and coordination and time management;
  • Good sense and awareness of local regulations and policies;
  • Able to work under pressure and in a changing environment with flexibility;
  • Good communication skills with the ability to communicate with both the technical and business areas supporting and contacting different management levels;
  • Advanced computer skills using Microsoft Office (Outlook, Word, Excel, Power Point etc.);
  • Experience with operation systems for Expense Reports; Purchase Orders and Payment Requests;
  • Availability to work in a hybrid working model based in Puerto Rico, Guaynabo.

  We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

  Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

  Current Employees apply HERE

  Current Contingent Workers apply HERE

  US and Puerto Rico Residents Only:

  Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

  We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

  EEOC Know Your Rights

  EEOC GINA Supplement

  Pay Transparency Nondiscrimination

  We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

  Learn more about your rights, including under California, Colorado and other US State Acts

  U.S. Hybrid Work Model

  Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as “remote”.

  Search Firm Representatives Please Read Carefully
  Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

  Employee Status:

  Regular

  Relocation:

  No relocation

  VISA Sponsorship:

  No

  Travel Requirements:

  No Travel Required

  Flexible Work Arrangements:

  Not Applicable

  Shift:

  1st - Day

  Valid Driving License:

  No

  Hazardous Material(s):

  n/a

• About the company

  Merck & Co., Inc.,

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