Applications accepted from: ALL PERSONS INTERESTED
Job Classification: ADMINISTRATIVE ASSISTANT
Posting Number: PN# 33990
Division: OFFICE OF LEGAL SERVICES
Reporting Location: 1200 TRAVIS
Workdays & Hours: M-F 0800-1600*
*Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:
Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department.

RESPONSIBILITIES:

• Analyzes incoming public information requests or subpoenas and enters into tracking system.
• Research adjudication status of criminal investigations.
• Composes briefs with proper exhibits and exceptions.
• Maintains personal knowledge of current statuses, Attorney General opinions, and policies affecting handling of public information requests.
• Proofreads and saves documents to shared drive, updates the MS Access and GOVQA databases.
• Reviews and processes all assigned incoming requests in a timely manner.
• Analyzes open records requests and responsive documents and provides requestors with timely and correct information regarding the exception and/or release of responsive documents.
• Responds to written and telephone inquiries, requests, and complaints from requestors.
• Makes requests for documents and tracks the status of the request.
• All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS:
The position is physically comfortable; the individual has discretion about walking, standing, etc.

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”

If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.
EDUCATIONAL REQUIREMENTS:
Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS:
One year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:
None.**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.** SELECTION/SKILLS TESTS REQUIRED:
Department may administer skills assessment test.

SAFETY IMPACT POSITION: NO


SALARY INFORMATION:
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade 17

APPLICATION PROCEDURES:
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online a t: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 713-308-1228.

If you need special services or accommodations, call 713-308-1228. (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE – Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.