• Job Description

  Req#: 51570912

  Company Description

  We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

  Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

  Job Description

  The Administrative Assistant, HR & Communications is responsible for performing a broad range of administrative duties in support of two Senior Executives-- the Global Head of HR and the EVP, Global Communications & Marketing for the Universal Studio Group division. This position is responsible for interfacing & problem solving with several internal and external business partners and providing support for their teams on ad hoc projects.

  Essential Responsibilities:

  • Provide executive administrative support including but not limited to: answering high volume phones, heavy calendar scheduling, and planning all travel arrangements using Concur
  • Reconcile purchasing cards, travel receipts, and expense reports
  • Track, reconcile and file departmental invoices/accounting
  • Act as liaison between department staff & other departments, external vendors and consultants
  • Prepare internal and external correspondence
  • Maintain distribution lists and shared drive, keeping organization charts current
  • Handle ad hoc office administrative duties for both the HR & Communications teams (maintain weekly reports, create meeting agendas, meeting setup, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
  • Work on special projects as needed, frequently synthesizing data into a cohesive story
  • Maintain standards of strict confidentiality with respect to all matters and documents

  Qualifications

  Basic Qualifications:

  • Bachelor’s degree
  • Minimum of 2 years executive administrative experience supporting senior level Executives
  • Minimum of 2 years of professional experience with Microsoft Office (i.e. Word, Excel, PowerPoint, Outlook)

  Desired Characteristics:

  • Ability to work in a fast-paced environment
  • Superior organization and ability to meet tight deadlines
  • Experience coordinating multiple assignments and projects at once
  • Excellent writing skills with attention to detail
  • Highly resourceful, a problem solver, with strong communication skills – both written and verbal
  • Ability to exercise a high level of discretion in handling confidential and sensitive information
  • Excellent interpersonal skills
  • Ability to work both independently and with a team
  • Experience using Canva to design communications

  Eligibility Requirements:

  • Must be willing to work in Universal City, CA location a minimum of 3 days/week
  • Must be willing to travel if necessary (can omit if not relevant)
  • Must have unrestricted work authorization to work in the United States
  • Must be 18 years or older

  Application Information:

  This role has been designated as hybrid, generally contributing from the office a minimum of three days per week.

  This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $60,000 - $75,000.

  Additional Information

  NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

  If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations by emailing AccessibilitySupport@nbcuni.com.

• About the company

  NBCUniversal is primarily involved in the media and entertainment industry.

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