• Job Description

  Req#: 4611280

  This position will serve as the Administrative Assistant in the Human Resources Department.
  
  The HR Administrative Assistant performs intermediate skilled administrative support work performing a variety of administrative tasks involving data entry, specialized research, and clerical support to the Human Resources department, and related work as apparent or assigned. Work is performed under the moderate supervision of the Human Resources Supervisor and Director.
  
  

  To perform this job successfully, the individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  

  • Greets visitors and/or applicants and responds to a variety of questions and requests; refers to proper personnel as appropriate
  • Responsible for answering incoming calls to Human Resources, answering questions and providing assistance; routing to appropriate office when needed
  • Responsible for reconciling monthly benefit bills and processing for payment
  • Processing invoices for payment and managing/monitoring department operating budget
  • Responsible for supply orders and inventory tracking
  • Assist with Human Resources related contracts
  • Posts, makes entries into, and runs reports in our HRIS (Munis); reconciles p-card transactions
  • Types purchase orders and works directly with the Finance office to ensure accuracy
  • Provides information concerning department activities, personnel policies, and procedures.
  • Types correspondence, memoranda, produces reports, and/or other work products from rough draft, copy, notes, or verbal instructions.
  • Performs research; collects and analyzes data.
  • Processes and monitors background checks
  • Scans paperwork into electronic files
  • Performs reference checks and completes employment verifications
  • Serves as the Volunteer Coordinator and ensures applicable process and backgrounds are complete for the departments our HR office supports
  • Prepares periodic and required statistical reports
  • Operates standard office, word processing, and data entry equipment
  • Performs assigned functions as a Disaster Ready Team (DRT) member
  • Performs specialized department tasks and duties as assigned

  Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; thorough knowledge of business concepts, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence independently; ability to operate standard office equipment including personal computer and knowledge of applicable software packages (Excel, Word, Adobe, etc.); ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with associates and the general public.

  High school diploma or GED and extensive experience in clerical or office work, or equivalent combination of education and experience, is required. Knowledge of Human Resources and/or experience working in an HR office setting is beneficial, but not required. Experience reconciling bills and/or entry-level accounting is preferred.
  
  Salary will be determined based on qualifications, internal equity, budget and market considerations.
  
  If applicable, your final transcript showing the date your degree was awarded and/or any required certificates or licenses listed in the application must be uploaded with your application, even if you are a current employee or we have received it with a previous application.

  In order to be considered for this position, you must upload:

  • A professional correspondence writing sample: For this assignment, you have been asked by the Director of Human Resources to put together a letter to an employee, Jane Doe, outlining their past due benefits invoice of $126.93. This should include the due date of the end of the month along with any other information you believe would be pertinent .

  
  

• About the company

  Onslow County is a county located in the US state of North Carolina.

Notice