The University of Texas Permian welcomes applications for the positions of Administrative Assistant I & Administrative Assistant II for various offices throughout campus.

SALARY RANGES:
Administrative Assistant I: $31,500.00 to $40,500.00, depending upon qualifications.

Administrative Assistant II: $33,500.00 to $44,330.00, depending upon qualifications.

GENERAL RESPONSIBILITIES:
Administrative Assistant I
This position is an entry-level clerical role and requires general proficiency in office tools, processes, protocols, and procedures. Positions at this level emphasize performing well-defined, semi-routine functions with relatively close supervision and limited department-level technical knowledge.

Administrative Assistant II
This position is a mid-level clerical role and requires a variety of administrative processes, focusing on superior customer service and efficient administrative processing. Position involves processing a large volume of confidential information, requiring discretion and a heightened sensitivity to the gravity of details. Daily interactions with all other Colleges and office constituencies require diplomacy, judgment, and an understanding of the University’s Values. Work assignments are performed in a self-directed manner.

ADMINISTRATIVE ASSISTANT I & II SPECIFIC TASKS AND DUTIES:
1. Perform day-to-day clerical and administrative functions in support of the assigned office. This may include record keeping, database management, appointment setting, preparation of reports, and receptionist duties.
2. Screen office calls, visitors, and mail, including serving as a backup to other college offices when needed. Assist faculty, other staff, and students with routine requests.
3. Provide basic clerical support to other staff within the office and to students needing assistance.
4. Accurately maintain student records, including the ability to protect the confidentiality of sensitive information.
5. Ensure that all required supplies and materials are available as needed and that equipment is in good working order.
6. Answer special requests and solve problems while routing to other staff and leadership when appropriate.
7. Administrative Assistant II might also assist in supervision of student workers to coordinate tasks and maximize efforts.

The above statements are not a complete list of all responsibilities and duties performed by employees in this job. Employee may perform other related duties as assigned by the immediate supervisor.

SCHEDULE:
Generally, the hours for this non-exempt classified position are Monday through Thursday, 7:30 – 5:30 pm; Friday, 8:00 am – 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department.

ADDITIONAL INFORMATION:
Condition of Employment:

1. Employment is subject to an introductory period to monitor employee performance. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE).
2. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver’s license. Must have and maintain a satisfactory driver’s record.
3. The University of Texas Permian Basin is an Equal Opportunity/Affirmative Action Employer. Women and persons from underrepresented groups are encouraged to apply.
4. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
5. EOE, including disability/vets.
6. The University of Texas Permian Basin participates in E-Verify

University Benefits:
1. UT Permian Basin offers an excellent compensation package including Heath, Retirement, & Fringe Benefits for employees.
2. Coverage includes Medical, Prescriptions, Life Insurance, AD&D, and matching retirement provided by UTPB for the employee.
3. You may also add Dental, Vision, Family, Spending Accounts, Additional Retirement, and a few other coverages as options too.
4. Fringe benefits include Tuition Reimbursement (after one year of service), Wellness Breaks, Employee Assistant Program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University:
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country – full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin – which every year, delivers smart, savvy leaders across the U.S.

As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.

Our vision is that The University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.