• Job Description

  Req#: 25-64505
  
  *****8/5-9/25: Tuesday - Thursday (onsite) 8-5pm. 24 hours a week, 3 days onsite.
  This would transition to full-time M-F onsite on Sept 29th. fully onsite****
  
  
  Key Qualifications:
  • Experience in corporate wellness or health field is desired
  • Excellent communication skills, reliable & professional
  • Exceptional level of organization, attention to detail, troubleshooting and strong customer service skills
  • Professional presence, works well with all levels of internal and external contacts with professionalism
  • Ability to prioritize tasks and take initiative and ownership of programs
  • Motivated, flexible, self-starter who works well individually and in teams
  • Commitment to customer experience and standards of excellence
  • Familiarity using Client's products
  • Technically savvy, able to quickly and confidently learn how to navigate and help troubleshoot our internal tools that we use for our wellness programs
  
  Education: B.S. in exercise science, physiology, kinesiology, public health or a related field preferred
  
  Job Description:
  Flu and COVID Vaccination Program
  • Assist with SCV & US/Canada field/retail program development and organization & day-to-day operations
    • Attend all SCV flu events & help with set-up and tear down & ensuring a smooth flu clinic
      • Greet and check-in all Client's employees and dependents warmly with a genuine smile and eye contact
      • Handout and assist with filling out consent forms
      • Manage flow of clinic by directing patients to open nurse’s stations and managing the lineup queue
      • Troubleshoot any check-in computer issues
      • Keep track of total number of vaccinations for each clinic
      • Manage supplies for daily flu clinics: check-in computer, easel poster, bandaids, etc.
      • Answer any questions employees may have regarding the flu clinic
    • Work with facilities to ensure our space and supplies needs are met prior to season starting
    • Create proper signage
    • Help reserve conference rooms for corporate and field offices
    • Build iCal schedule
    • Signups tool support: build events, update consents, send survey email, monitor signups
    • Send staffing email reminders 3 days prior to each event
    • Ensure nursing staff is on time to events and can find the location properly
    • Send bandaids to retail stores 2 months prior to flu season
    • Reach out to store leaders, champions and contacts regarding low sign-ups, if needed
    • Keep track of survey feedback
    • Keep track of flu participation numbers and trends for corporate and retail events
    • Support with all other flu program needs
  Fulfillment
  • Manage onsite reward distribution in Santa Clara Valley
    • Reserve individual conference rooms for 2-3 weeks across SCV buildings
    • Coordinate submitting iforms requests with Corovan in retrieving challenge rewards from warehouse to designated locations
    • Manage inventory and reward label pins for each event
    • Assist with morning setup and breakdown of each event
    • Help facilitate distribution and assist with break / lunch coverage
  • Assist with fulfillment for all Wellness Challenges
  • Organize fulfillment inventory and keep inventory database up to date
  • Answer fulfillment inquires
  • Support with all other fulfillment needs for all Outreach programs
  Other Outreach Programs
  • Help support various Outreach program needs throughout the flu season when projects/tasks arise
  • Learn the Wellness Sign Up Tool and assist the Outreach team in administration of classes, e.g., add new classes to the tool
  • Learn the Qualtrics survey tool and assist the Outreach team in creating surveys for classes
  • Assist with onsite coordination for SCV Blood Drives, e.g. vendor setup and vendor breakdown
  • Support calendar reminders for building virtual marrow drive with DNA groups
  • Help assist in booking rooms for onsite chair massage program in SCV
  
  
  

• About the company

  Mindlance is one of the largest diversity-owned staffing firms in the US . As a recruitment centric talent acquisition company, Mindlance provides Technology, Engineering, Digital / Creative / Marketing, Clinical Research, Scientific, Finance, Professional and Payroll Management staffing services to Global 1000 companies across the US, Canada and India.

Notice