• Job Description

  Req#: 553246

  *POSITION: Administrative Assistant I- TRUE Grant

  *POSITION AVAILABLE: 5/19/2025

  *JOB SUMMARY:

  The Grant Administrative Assistant provides essential support to ensure efficient office operations, managing various tasks such as correspondence and filing. The Grant Administrative Assistant will facilitate student support services and collect data to ensure compliance with all grant requirements. The Grant Administrative Assistant will track student performance and comply with all protocols, including confidential storage of all student records. The Grant Administrative Assistant will serve as a liaison to services and resources on campus and assist with the implementation of activities to improve student success, retention and completion of programs.

  (See the full job description and qualifications at: https://gc.edu/wpcontent/uploads/2019/03/Adminstrative-Assistant-I.pdf)

  
  

  *QUALIFICATIONS:

  • Performs all secretarial duties required by the Supervisor to support all special projects

  • Maintains a schedule of appointments for the Supervisor

  • Assists with processing in-coming and out-going mail, including email;

  • Plans daily to accomplish the assigned tasks along with routine jobs to meet established deadlines;

  • Schedules meetings for committees or sub-committees called by the Supervisor, issues notices, agendas, and serves as the secretary for these committees;

  • Keeps accurate electronic records of monthly ledgers noting expenditures, account transfers, and remainder in each account

  • Creates and maintains course master database and semester schedules in the computer system;

  • Exercises professionalism in use of correct grammar, work attendance habits and attire;

  • Maintains confidentiality of information exposed to in the course of business regarding students, supervisors or other employees

  • Contributes to a safe educational and working environment by participating in all drills and training and being prepared to take action should a health or safety emergency occur

  • Requires the kind of teamwork, supervision, and personal interaction, that cannot be had in a home office situation; therefore, regular and predictable on-site attendance is a job requirement.

  • Other duties as assigned

  (See the full job description and qualifications at: https://gc.edu/wpcontent/uploads/2019/03/Adminstrative-Assistant-I.pdf)

  
  

  SALARY:	Galveston College offers full-time employees an array of benefits, including a retirement plan, health insurance, paid sick leave, vacation, and holidays. The College offers a competitive salary that is commensurate with education and experience.
  GALVESTON COLLEGE:	Galveston College is a public community college with a credit enrollment of approximately 2,400 students, located on historic Galveston Island, located along the Gulf Coast of Texas.
  *APPLICATION PROCESS AND DEADLINE:	Applicants are required to complete a Galveston College Application for employment and include a cover letter addressing qualifications, a resume or vita, college transcripts, and copies of any applicable special certificates or licenses. Screening of applicants will begin on or about 5/12/2025 and continue until the position is filled. All applications and required attachments must be submitted electronically. To apply go to https://www.gc.edu/human-resources/open-positions/ and follow the appropriate links to the open position and the online application.
  INQUIRIES SHOULD BE DIRECTED TO:	Galveston College Human Resources 4015 Avenue Q Galveston, TX 77550 Phone: (409) 944-1209 Fax (409) 944-1515 E-mail: hrmail@gc.edu

  Galveston College is an equal opportunity employer and does not discriminate on the basis of age, race, color, religion, national or ethnic origin, gender, disability, genetic information, or veteran status.

• About the company

  Galveston College is a public community college in Galveston, Texas.

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